Contract Administrator

Carter Jonas; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading property consultancy in London seeks a Contract Administrator to join their Property and Asset Management team. The successful candidate will manage data analysis, invoicing, and client relationships, contributing to efficient service delivery in a fast-paced environment. This full-time position offers a competitive salary, flexible working arrangements, and a comprehensive benefits package.

Benefits

Flexible benefits

Health cash plans

Cycle to work schemes

Pension scheme

Generous leave

Qualifications

• Strong IT skills with advanced Excel knowledge (pivot tables, VLOOKUP, conditional formatting).
• Experience in a busy finance environment is advantageous.
• Excellent communicator and capable of managing client relationships.

Responsibilities

• Analyzing WIP figures from Business Central and working with large data sets.
• Processing client invoices and liaising with internal teams regarding billing.
• Supporting the team in streamlining processes and reporting.

Skills

Data analysis

Excel

Client relationship management

Communication

Multitasking

Job description

Due to the growth of the business, our Property and Asset Management team is looking for a Contract Administrator to join us in London. This role offers a fantastic opportunity for a confident, motivated, and efficient individual to become a key team member, delivering high standards of service. You will provide Carter Jonas with an efficient and effective centralised service to maximise success with tenders, gain a competitive advantage, and meet client-specific KPIs.

The main focus of this role is data analysis, manipulation, and extraction. The post holder will be part of a dynamic team of professionals, including administrators, surveyors, and partners. Our HQ at London Chapel Place hosts over 100 professionals across main divisions, with various office social, health & wellbeing, and fundraising activities.

We offer a highly competitive salary and benefits package, including flexible benefits such as additional leave, health cash plans, and cycle to work schemes. We welcome applications from those seeking flexible or agile working arrangements, which can be discussed at the application stage.

Main tasks:

• Analyzing WIP figures from Business Central, working with large data sets, manipulating, formatting, and filtering information.
• Processing client invoices and tracking them.
• Liaising with clients, job managers, and credit control to manage bad debts.
• Supporting the team in streamlining processes and reporting.
• Reporting weekly/monthly to team meetings.
• Cross-charging and consultant breakdown reporting.
• Developing and maintaining strong client relationships for smooth accounting.
• Liaising with internal teams regarding billing.
• Working closely with the Finance department.
• Processing expenses and assisting with monthly/quarterly/annual reporting.

What will it take to be successful?

You need strong IT skills with advanced Excel knowledge (pivot tables, VLOOKUP, conditional formatting). Experience in a busy finance environment involving large data analysis, invoicing, credit control, and purchase orders is advantageous. You must be an excellent communicator, capable of managing client relationships, working in a busy environment, multitasking, and working under pressure. Confidence, confidentiality, professionalism, and a desire to learn are essential.

Hours and Location:

Full-time, Permanent, London Chapel Place.

Why choose us?

We offer a competitive rewards package, including pension, flexible benefits, referral schemes, and generous leave. We are committed to diversity and inclusion, with a strong focus on learning and development. Our flexible working policy supports work-life balance. Our success is reflected in our repeat clients and our vibrant, collaborative culture.

About us:

Since 1855, Carter Jonas has grown into one of the UK’s largest property consultancies, with 34 offices and over 1,000 staff. We pride ourselves on tailored service, long-standing client relationships, and innovative use of technology. Our core values include approachability, effectiveness, and ambition, supported by competencies in communication, leadership, business development, technology, teamwork, and productivity.