Contract Administrator

Tate Recruitment; Egham; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading recruitment firm is seeking a Contract Administrator to provide internal support to sales teams. The role requires ensuring compliance with contract guidelines and assisting in order processing. Candidates should have a Bachelor's degree and 2-4 years of contract management experience. Key responsibilities include collaborating with various departments and managing email requests. This position is an ongoing long-term temporary contract, requiring 2-3 days a week onsite in Egham with a competitive hourly rate.

Qualifications

• Minimum of 2-4 years experience in contract management or sales support.
• Experience liaising with legal and procurement departments.
• Ability to manage multiple email requests efficiently.

Responsibilities

• Review and activate incoming order submissions for compliance.
• Collaborate with global teams for process improvement.
• Prepare communications for the global Contracts Department.

Skills

Contract management

Sales support

Compliance checks

Salesforce proficiency

Education

Bachelor Degree or equivalent

Job description

Contract Administrator

Surrey location

2-3 days a week onsite

£16p / h

Ongoing long term temporary contract

The Contract Specialist’s provide internal support & guidance to a region of sales people ensuring orders are in compliance with company policy. In this position on a daily basis you will work with colleagues across EMEA working in Sales, Deal Hub, Consulting, Events, Legal and Order management.

Also offering Sales Support including ; Support of Contract Manager in providing first line of support to Sales on all issues relating to sales contracts and requests for contracts, escalating to senior staff as required

• Effectively process incoming requests from departments for assistance (Sales, CFS, Controller, Deal Hub, Corporate Pricing, Contracts Negotiators, Corporate Legal, Consulting, Events, Client Compliance, etc.). Manage the team Outlook inbox by ensuring emails are prioritized by urgency and importance once approvals are received.
• Via salesforce effectively review and activate incoming order submissions for completeness, accuracy, and conformance to the company standard contract guidelines.
• Assist Sales using salesforce case requests to ensure accurate client data is used when creating contracts
• Signing authority for order agreements and 100% compliance with legal empowerment matrix.
• Ensure compliance with Company corporate policy regarding document administration, including any non-standard items, such as legal term changes, non-standard SDs, non-standard pricing, and non-standard billing terms have been approved.
• Execute any and all special ad hoc projects initiated to fulfill business requirements.
• Collaborate with manager and global team to seek continuous improvement & innovation to department processes.
• Prepare instructive communications to and liaise with global Contracts Department, Client Financial Services, Sales teams in fulfilment of above responsibilities.

Experience

• Bachelor Degree or equivalent
• A minimum of 2-4 years’ experience dealing with contract matters, client legal & procurements departments, as well as with customer order management or sales support experience