Consultation Coordinator

Bechtel; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Bechtel in the UK is seeking a Stakeholder Engagement & Consultation Coordinator to support the Heathrow West Terminal DCO pre-application process. You will assist with meetings, documentation, and reporting to ensure audit-ready records and consistent project standards.

Reporting to the Senior DCO Engagement Manager, you will help plan and deliver technical and community engagement and statutory consultations, coordinating venues, materials, and digital platforms across London and surrounding

Qualifications

• Bachelor’s degree and relevant work experience.
• Experience supporting public meetings, exhibitions, or community events.
• Strong administrative and document management skills.
• Proficiency in Microsoft Office and digital collaboration platforms.
• Experience working within structured governance or regulated environments desirable.

Responsibilities

• Support scheduling and coordination of technical, community and statutory stakeholder meetings.
• Issue meeting invitations, manage attendee lists, book venues and coordinate digital meeting platforms.
• Prepare meeting packs and distribute materials in accordance with document control procedures.
• Provide on-site and virtual event support for public exhibitions, drop-in sessions and briefings.
• Support coordination of evening and weekend consultation events as required.

Skills

Administrative skills

Document management

Event coordination

MS Office

Digital collaboration tools

Education

Bachelor’s degree

Job description

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Are you ready to make an impact that lasts for generations? At Bechtel, we don’t just deliver projects … we create landmarks that transform communities and connect the world.

Partnering with our customers, we turn bold ambitions into reality, delivering projects that make a meaningful difference for people and communities worldwide. We are proud to be entrusted with work we love: building complex transportation infrastructure and solving critical challenges that shape the future.

As we expand our UK Aviation capability in the Southeast, we’re seeking seasoned professionals to join our team — driven by purpose, powered by innovation, and united by a passion for excellence.

Job Summary:

The DCO Stakeholder Engagement & Consultation Coordinator provides administrative, coordination and documentation support to the Stakeholder Engagement & Consultation Team for the Heathrow West Terminal Development Consent Order (DCO) pre-application process. Reporting to the Senior DCO Engagement and Consultation Manager and working closely with the Engagement and Consultation team, this role supports the planning and delivery of technical and community engagement and statutory consultation activities. The Coordinator ensures meetings, materials, and reporting processes are delivered accurately, consistently and in accordance with project standards. Operating within a high-profile and highly environment, the Coordinator plays a key role in maintaining quality control, document management and audit-ready consultation records.

Major Responsibilities:

Consultation Administration & Logistics

• Support scheduling and coordination of technical, community and statutory stakeholder meetings.
• Issue meeting invitations, manage attendee lists, book venues and coordinate digital meeting platforms.
• Prepare meeting packs and distribute materials in accordance with document control procedures.
• Provide on-site and virtual event support for public exhibitions, drop-in sessions and briefings.
• Support coordination of evening and weekend consultation events as required.

Documentation & Record Management

• Support preparation of meeting notes, action logs and issue trackers in line with project procedures.
• Maintain structured and version-controlled consultation records.
• Support maintenance of stakeholder contact databases and distribution lists.
• Upload and organize consultation materials and correspondence within approved data management systems.
• Assist with document retention processes to ensure auditability and traceability.

Engagement & Consultation Materials Support

• Assist in formatting and quality-checking engagement and consultation materials, notices, letters, FAQs and briefing packs.
• Ensure materials meet accessibility and formatting standards.
• As required, coordinate printing and distribution of engagement and consultation materials where required.

Team Coordination & Integration

• Provide administrative support for the Engagement and Consultation team as required.
• Support cross-team consistency in document templates and filing protocols.

Education and Experience Requirements:

• Bachelor’s degree and relevant work experience.
• Experience supporting public meetings, exhibitions, or community events.
• Strong administrative and document management skills.
• Proficiency in Microsoft Office and digital collaboration platforms.
• Experience working within structured governance or regulated environments desirable.

Required Knowledge and Skills:

Core Competencies

• Strong organizational and coordination capability.
• High attention to detail and document accuracy.
• Structured approach to record keeping and data management.
• Clear and professional written communication.
• Collaborative team contributor.
• Calm and dependable in fast-paced, high-visibility environments.
• Responsive and proactive in supporting team delivery.

Other Requirements

• UK-based role requiring travel to consultation venues across Greater London and surrounding areas.
• Availability to attend evening and weekend consultation events as required.
• Ability to work in a highly regulated, politically sensitive and publicly scrutinized environment.

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We're creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive: [e-mail] Bechtel is a verified company with the Disability Confident Scheme