Construction Office Admin/Bookkeeper

Job Description

A well-established high-end residential construction company in Greenwich, CT, is seeking a detail-oriented and experienced Office Assistant & Bookkeeper. This role is essential in supporting the service manager and bookkeeping department, ensuring smooth office operations, accurate financial records, and seamless project coordination.

Key Responsibilities:

1. Assist with billing, invoicing, and financial record-keeping using Timberscan/Sage software.
2. Handle clerical tasks, document management, and correspondence with clients, vendors, and subcontractors.
3. Manage insurance certificates, renewals, and compliance documentation.
4. Support the service manager with scheduling, client communication, and project coordination.
5. Maintain organized filing systems (both digital and physical) for contracts, permits, and project records.
6. Assist in processing payments, expense tracking, and reconciliations.
7. Ensure timely and efficient administrative support to keep operations running smoothly.

Requirements:

1. Prior experience in an office support or bookkeeping role, preferably within the construction industry.
2. Knowledge of Timberscan/Sage accounting software is a plus, not a necessity.
3. Strong organizational and multitasking skills with attention to detail.
4. Ability to communicate effectively and professionally with clients, vendors, and internal teams.
5. Knowledge of basic accounting principles and financial transactions.
6. Ability to work independently and collaboratively in a fast-paced environment.