Construction Legal Secretary

Douglas Scott Legal Recruitment; Manchester; On-site; GBP 28,000 - 32,000; Full time

Job summary

An established industry player is seeking a proactive Legal Secretary to join their energetic Construction team in Manchester. This role offers the chance to work within a supportive and ambitious environment, providing full secretarial support, managing diaries, and coordinating meetings. The ideal candidate will have at least 2 years of experience in a legal setting, showcasing strong communication skills and the ability to prioritize tasks effectively. With competitive benefits including private healthcare and generous holiday allowances, this opportunity is perfect for those looking to advance their career in a dynamic law firm.

Benefits

Private Healthcare

25 days holiday plus bank holidays

Competitive benefits

Qualifications

• Minimum of 2 years experience as a Legal Secretary.
• Proficient in diary management and communication.

Responsibilities

• Provide full secretarial support to the Construction team.
• Manage diaries, arrange meetings, and coordinate travel.
• Prepare monthly client billing and maintain client databases.

Skills

Legal Secretary experience

Fast and accurate typing

Document formatting

Excellent communication skills

Ability to prioritize tasks

Team player

Tools

Case management system

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Digital dictation

Job description

LEGAL SECRETARY - CONSTRUCTION

MANCHESTER- HYBRID

£28,000 - £32,000

Douglas Scott are on the lookout for an excellent, proactive, and self-motivated Legal Secretary to join our leading TOP 50 Client. The role will be based at their Manchester office.

If you are looking for an opportunity to work within a supportive, ambitious, growing, and energetic team, and would like to join an award-winning law-led professional law firm, we would like to hear from you. This role is perfect for a Legal Secretary who is currently at a leading Law Firm and has 2+ years of experience. You will join an established and leading Construction team who act on a variety of contentious and non-contentious matters.

The Role:

1. Full secretarial support to the Construction team
2. Diary management / arranging meetings
3. Coordinating team diaries and arranging travel
4. Opening of client files
5. Ensuring regular and efficient billing and monitoring retainer arrangements
6. Carrying out copying, archiving, organisation of client files and filing systems, including electronic filing
7. Making and receiving telephone calls, ensuring all calls are managed
8. Arranging couriers/deliveries
9. Dealing with invoices
10. Preparing monthly client billing, expense claims and general finance tasks
11. Maintaining a database with client and contact details
12. Organisation of meetings, domestic and international travel, accommodation, and attendance at external events and conferences
13. Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
14. Working across teams, including in particular business development, in promoting the interests of the business
15. Drafting correspondence and preparing standard documentation from audio/copy

The Candidate:

1. Previous experience working as a Legal Secretary of a minimum of 2 years
2. Fast and accurate typing speeds
3. Previous experience using a case management system
4. Conversant in document formatting including track changes, auto-numbering, and creating a table of contents
5. Conversant in document version control
6. Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation, and any other in-house systems in use throughout the firm
7. Proficient in diary management; meeting arrangements, telephone and email communication
8. Excellent communication skills
9. Ability to prioritise tasks and to work under pressure
10. Able to demonstrate adaptability and flexibility
11. Able to produce accurate work with strong attention to detail
12. Team player who is able to work as part of a team and use initiative but also able to work independently

The firm is offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Manchester, please get in touch for confidential consideration or send your CV to [e-mail].