Construction Documentation Manager

Whitbread; Dunstable; Hybrid; GBP 55,000 - 80,000; Full time

Job summary

A leading hotel company is seeking a Construction Documentation Manager to oversee technical risks in their extensive property portfolio. The role involves managing documentation, ensuring compliance, and leading audits to improve standards across various projects. This position allows for substantial impact within a growing organization, with opportunities for career development and remote work options.

Benefits

Annual performance bonus

Healthcare for you and your family

Discounts on Premier Inn stays

Qualifications

• Previous experience in construction or architectural environments.
• Expert knowledge of JCT and NEC contracts.
• Excellent written and verbal communication skills.

Responsibilities

• Set standards for build quality and control access to technical records.
• Conduct internal and external audits to improve standards.
• Collaborate with internal teams and external stakeholders.

Skills

Risk Management

Communication

Problem Solving

Job description

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Base pay range

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Construction Documentation Manager

Location: Dunstable, hybrid working, minimum 3 days per week in the office. Role will require some occasional travel to our London office and sites around the UK and Ireland.

Bring your expertise in risk management to the front line of one of the UK’s most ambitious hotel expansions -and help safeguard the future of more than 850 thriving properties.

As a Construction Documentation Manager, you’ll be the go-to expert for identifying and managing technical risks across a portfolio of more than 85,000 bedrooms. From uncovering documentation gaps to leading re-surveys and site investigations, your work will directly protect our properties, our people, and our brand. It’s a chance to dig deep into data and drive smarter, safer decisions at scale.

At Whitbread, home of Premier Inn, you’ll join a powerhouse team of specialists across construction, estates, and property acquisition. Together, we ensure that every hotel meets the highest industry standards and delivers a consistently excellent experiences for our guests. Your role will be key in ensuring compliance and preventing issues before they escalate in sites across the country.

This isn’t just a desk job – it’s an opportunity to work at the cutting edge of property risk management. With 7,000 new rooms on the horizon and growing international reach, the scope for impact is massive.

Why you’ll love it here:

Bonus: Enjoy an annual Whitbread performance incentive worth up to 30% of base salary

Healthcare: For you and your family

Discounts: Up to 60% discount on Premier Inn stays and 25% discount on our Restaurant brands

What you’ll do:

• You will set the standards for our build quality, control access to accurate and comprehensive technical records of property assets, including building information, component details and maintenance history.
• Hold regular reviews with external project managers, refurbishment and maintenance teams setting clear targets for information delivery to ensure that we are compliant with relevant legislation, regulations, policies and industry best practice.
• Conduct internal audits and participate in external audits to assess and improve standards and identify opportunities for processes or systems to be improved.
• Design, develop and curate a filing system to oversee the management of digital and/or paper-based records and standardise information sources throughout the business.
• Work collaboratively with internal teams (development, estates and procurement) and external stakeholders (developers and contractors)

What we need:

• Previous experience gained within construction, architectural, maintenance with expert knowledge of construction contracts JCT and NEC.
• You may be a member of the Archives and Records Association (ARA) but will have experience gained within a records management environment or awareness of information management principles with information systems and archives.
• Have excellent written and verbal communications skills with the ability to engage and influence across multiple internal and external stakeholders.
• You are naturally a self-motivated individual; a problem solver who is keen a make a difference but also has the ability challenge and question making objective recommendations.

Be part of our Property Team at Whitbread

New premises, refit, floor plan, repairs and maintenance… they’re all part of the day-to-day life in our Property Team. Here it’s all about getting everything ready for our guests’ arrival. Getting into the right places, strategically selection locations and ensuring every little detail is considered before our spaces are unveiled to the public. With plans to expand our portfolio of more than 800 hotels in the UK, Germany and the UAE, there are real opportunities to come on the journey with us and help us reach new global destinations. We’re just warming up.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management, Other, and Administrative

• Industries

  Hospitality, Construction, and Building Construction

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