Construction Administrator (Maternity Cover)

Lucy Group Ltd; Oxford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in sustainable home development in Oxford seeks a Construction Administrator for a 14-month fixed-term contract. The role involves providing administrative support, managing supplier engagement, and ensuring compliance across various projects. Ideal candidates will have experience in a busy office environment and be proactive problem solvers. This hybrid position offers a dynamic work environment with opportunities for growth.

Qualifications

• Experience in a busy office and customer-focused environment.
• Experience with finance packages and raising purchase orders.

Responsibilities

• Onboarding new suppliers and managing the LDL Support Inbox.
• Supporting contractor tender processes and ensuring compliance.
• Running reports on goods received and invoicing.

Skills

Customer Service

Problem Solving

Interpersonal Skills

Education

Experience in a busy office

Experience with finance packages

Job description

Internal Job Title: Construction Administrator (fixed term contract – 14 months)

Business: Lucy Developments

Location: Oxford (Hybrid)

Job Reference No: 3995

Job Purpose:

This role provides administrative support to the Lucy Developments team, focusing on purchasing, supplier and contractor engagement, and utility management. The role involves working closely with various departments to ensure supplier onboarding, accurate payments, compliance, and direct engagement with contractors and suppliers.

Business Overview:

Lucy Developments is a developer of high-end, sustainable homes in Oxfordshire, partnering with top architects and craftsmen to create bespoke, eco-friendly properties that meet high energy efficiency and biodiversity standards.

Job Context:

The role reports to the Business Coordinator, supporting smooth business operations and collaborating with other team members and senior management to meet deadlines and targets. It also involves supporting compliance and service excellence across the business.

Job Dimensions:

Primarily based at our Oxford head office, with occasional site visits. Reports to the Operations Manager.

Key Accountabilities:

1. Onboarding new suppliers
2. Managing the LDL Support Inbox
3. Supporting contractor tender processes and health & safety compliance
4. Engaging with consultants and managing safety document versions
5. Completing credit applications and purchase orders
6. Supporting project and departmental financial processes
7. Running reports on goods received and invoicing
8. Ensuring prompt payments and supporting bi-weekly payment runs
9. Monitoring project costs and conducting review meetings
10. Ordering PPE, site equipment, utilities, and managing credit card reconciliations
11. Maintaining supplier and project databases and reports on sustainability metrics
12. Supporting training, document management, and utility setup
13. Scheduling senior management meetings and attending on-site meetings
14. Providing support to team members and covering the Customer Service mailbox
15. Performing other ad hoc duties as needed

Essential Qualifications, Knowledge, and Experience:

• Experience in a busy office and customer-focused environment
• Experience with finance packages and raising purchase orders

Desirable:

• Experience in property management or construction
• Knowledge of construction projects, contract management, marketing, and content management systems

Behavioral Competencies:

• Positive, confident, and proactive approach
• Excellent interpersonal and customer service skills
• Resilient, detail-oriented, and logical thinker
• Strong problem-solving skills and team-oriented attitude

Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!