Construction Admin/Document Controller

Geoffrey Robinson Limited; Middlesbrough; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading construction firm in Middlesbrough is seeking a proactive Construction Admin/Document Controller to support project delivery teams. This entry-level role involves managing project documentation, maintaining compliance, and using digital tools like Viewpoint and Field View. Ideal candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office. The position offers benefits such as 25 days of holiday, a pension scheme, and opportunities for training.

Benefits

25 days holiday + bank holidays

Salary Sacrifice Pension Scheme

Sick Pay Scheme

Death in Service Insurance

Opportunities for training and career development

Qualifications

• No formal qualifications required, but relevant training or experience in document control or construction administration is beneficial.

Responsibilities

• Administer and manage Field View, create forms, download data, and distribute for client verification.
• Digitise drawings in Field View for geo-tagging defect locations and form creation.
• Support the creation and tracking of defect rectification forms.
• Assist with administration of the SYPRO Commercial NEC management tool.
• Upload and manage documents in the Viewpoint system.
• Maintain and organise contract folders.
• Upload and distribute project information via Viewpoint.
• Record and file RAMS, inductions, and other compliance documents.
• Assist with O&M manual formulation in collaboration with the project team.
• Take and distribute subcontractor meeting minutes and pre-start meeting records.

Skills

Strong organisational and digital file management skills

Familiarity with document control systems (e.g. Viewpoint, Field View)

Experience in construction or engineering environments

Proficient in Microsoft Office (Word, Excel, Outlook)

Excellent attention to detail and communication skills

Education

Relevant training or experience in document control or construction administration

Tools

Viewpoint

Field View

Job description

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Geoffrey Robinson Limited is a multi-award-winning mechanical, electrical, and construction contractor with over 50 years of experience. As a family-owned business, we pride ourselves on delivering high-quality, client-focused solutions across the UK. Our in-house teams manage projects from design through to build and maintenance, working across sectors including healthcare, education, defence, and leisure.

Job Description

We are seeking a proactive and detail-orientedConstruction Admin/Document Controller to support our project delivery teams. This role is essential in ensuring the smooth flow of project documentation, maintaining compliance, and supporting digital tools used across our construction sites.

• Administer and manageField View: create forms, download data, and distribute for client verification.
• Digitise drawings in Field View for geo-tagging defect locations and form creation.
• Support the creation and tracking ofdefect rectification forms.
• Assist with administration of theSYPRO Commercial NEC management tool.
• Upload and manage documents in theViewpointsystem.
• Maintain and organise contract folders
• Upload and distribute project information via Viewpoint.
• Record and fileRAMS,inductions, and other compliance documents.
• Assist withO&M manualformulation in collaboration with the project team.
• Take and distributesubcontractor meeting minutesandpre-start meeting records.

Skills & Experience

• Strong organisational and digital file management skills.
• Familiarity with document control systems (e.g. Viewpoint, Field View) is desirable.
• Experience in construction or engineering environments is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent attention to detail and communication skills.

Qualifications

• No formal qualifications required, but relevant training or experience in document control or construction administration is beneficial.

Benefits

• 25 days holiday + bank holidays, with the ability tobuy or sell up to 5 days
• Salary Sacrifice Pension Scheme
• Sick Pay Scheme
• Death in Service Insurance
• Opportunities for training and career development

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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