Conference Room and Facilities Co-ordinator - Big City law firm - £35,000

LawChoice Recruitment Agency Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic law firm in London is looking for a Conference Room and Facilities Co-ordinator to manage meeting room setups and maintain excellent facilities. This role requires strong communication skills and previous experience in a professional office environment, with responsibilities including coordination with various service providers and daily checks for cleanliness.

Qualifications

• Experience in professional office settings required.
• Proficient in coordinating facilities tasks.
• Confident with senior management interactions.

Responsibilities

• Set up furniture and equipment configurations in meeting rooms.
• Be the main contact for troubleshooting operational issues.
• Liaise with service providers and contractors.

Skills

Liaison with contractors

Meeting room setup

Communication

Problem-solving

Tools

BMS

Access control systems

CCTV

M&E portals

Job description

A dynamic and forward-thinking law firm with super offices at St Paul’s Fleet Street is seeking a Conference Room and Facilities Co-ordinator to join their high-performing facilities support team. Daily duties will include:

1. Setting up furniture and equipment configurations of all client meeting rooms for conferences, seminars, and training sessions.
2. Being the main contact for London staff regarding faults, failures, spills, leaks, etc., and coordinating the appropriate resources to fix and resolve issues.
3. Liaising with various contractors and suppliers, including access control, building management, cleaning, M&E, and all other FM-related service providers and subcontractors.
4. Communicating daily with on-site M&E engineers and other subcontractors.
5. Working daily with systems such as BMS, access control, CCTV, and M&E portals.
6. Ordering office supplies, including desk equipment, access passes, stationery, and general office supplies, and liaising with suppliers.
7. Conducting daily checks on facilities areas (reception, kitchens, meeting rooms) for cleanliness and supplies, and ensuring daily floor walks are completed.

To apply, you should be a confident and outgoing individual, comfortable liaising with Partners and senior management within the firm. You should have substantial experience in setting up meeting room configurations and carrying out the above tasks within a professional office setting.