Conference Producer

Cultural Academic Student Exchange; City Of London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Senior Conference Producer in Life Sciences to lead the development and management of impactful conferences. This role involves conducting in-depth market research, crafting engaging event agendas, and securing high-profile speakers. With a focus on collaboration and excellent organizational skills, you will work closely with marketing and sales teams to ensure successful event delivery. Join a dynamic environment that offers opportunities for career development and the chance to network with industry leaders at global conferences. If you have a passion for life sciences and a flair for event production, this is the perfect opportunity for you.

Benefits

Competitive salary with performance-based bonuses

Career development and training opportunities

Health insurance

Retirement plans

Flexible working options

Opportunity to attend global conferences

Qualifications

• 2-5 years of experience in conference production within life sciences.
• Strong understanding of industry trends and challenges.

Responsibilities

• Manage end-to-end development of life sciences conferences.
• Conduct market research and develop engaging event agendas.

Skills

Market Research

Project Management

Communication Skills

Analytical Skills

Attention to Detail

Cross-functional Team Collaboration

Education

Bachelor's degree in Life Sciences

Master's degree in a related field

Tools

Microsoft Office

Project Management Software (Asana, Trello)

CRM Tools

Job description

Senior Conference Producer -Life Sciences

Salary - Negotiable including bonus scheme

Location - London /Hybrid

Job Overview:

The Life Sciences Conference Producer is responsible for the end-to-end development and management of conferences, summits, and forums within the life sciences sector. This includes conducting in-depth market research, conceptualizing event agendas, securing high-profile speakers, collaborating with marketing and sales teams, and ensuring the successful delivery of the event. The role requires a strong understanding of the life sciences industry (pharmaceuticals, biotechnology, healthcare, etc.) and excellent organizational, communication, and analytical skills.

Conference Producer Key Responsibilities:

1. Research & Content Development:
   • Conduct extensive market research to identify trends, emerging topics, and industry challenges within the life sciences sector.
   • Analyze competitor events and understand audience needs to develop commercially viable and highly engaging conference agendas.
   • Research potential topics, themes, and speakers that will resonate with target audiences.
   • Liaise with industry leaders, stakeholders, and advisory boards to validate and refine conference topics.
2. Agenda & Speaker Development:
   • Develop and structure conference agendas, ensuring they are content-driven and relevant to the target audience.
   • Identify and invite high-profile speakers, including thought leaders, industry experts, and key decision-makers from the life sciences industry.
   • Build relationships with speakers and ensure they are well-prepared for their participation.
3. Event Management:
   • Collaborate with the events team to ensure smooth logistical execution of the event.
   • Oversee the development of event materials such as brochures, websites, and marketing collateral.
   • Work closely with the marketing and sales teams to ensure effective event promotion to the right audience.
   • Manage the event on the day, supporting speakers and delegates, troubleshooting issues, and ensuring high-quality delivery.
4. Stakeholder Engagement:
   • Build strong relationships with industry professionals, sponsors, partners, and exhibitors to ensure the conference's success.
   • Act as the key point of contact for all conference-related queries, including from speakers, sponsors, and delegates.
   • Develop post-conference reports, analyse feedback, and delegate attendance and financial performance to inform future event planning.
5. Budget & Financial Management:
   • Develop event budgets and ensure all activities are delivered within agreed financial parameters.
   • Track and manage event revenue and expenses, identifying cost-saving opportunities while maximizing profitability.
6. Project Management:
   • Manage the conference production lifecycle, including timelines, key milestones, and deliverables.
   • Coordinate cross-functional teams (marketing, operations, sales) to ensure that all aspects of the event align with the overall business objectives.

Key Requirements:

Education:

• Bachelor's degree in Life Sciences, Event Management, Marketing, or a related field (Master's degree preferred).

Conference Producer Experience:

• 2-5 years of experience in conference production, ideally within the life sciences, healthcare, or pharmaceutical sectors.
• Proven track record in managing and producing successful B2B conferences or summits.
• Strong life sciences industry knowledge, including key trends, challenges, and major players.

Skills:

• Excellent market research and analytical skills to identify relevant industry topics and trends.
• Strong project management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with the ability to network and liaise with senior industry stakeholders.
• Attention to detail and ability to meet deadlines under pressure.
• Experience working with cross-functional teams (marketing, sales, operations).
• Proficiency in Microsoft Office, project management software (e.g., Asana, Trello), and CRM tools.

Attributes:

• A self-starter Conference Producer with strong initiative and the ability to work independently.
• Creative and entrepreneurial mindset with the ability to think outside the box.
• Passion for the life sciences industry and a genuine interest in its future developments.

Benefits:

• Competitive salary with performance-based bonuses.
• Opportunities for career development and training.
• Health insurance, retirement plans, and other benefits.
• Flexible working options (remote or hybrid, depending on location).
• Opportunity to attend global conferences and network with industry