Conference & Events Co-ordinator

Social network you want to login/join with:

Conference & Events Co-ordinator, London

Client:

The Montague on the Gardens Hotel

Location:

London, United Kingdom

Job Category:

Hospitality

EU work permit required:

Yes

Job Reference:

010f2d3a67bd

Job Views:

9

Posted:

24.04.2025

Expiry Date:

08.06.2025

Job Description:

Conference & Events Coordinator ***Luxury Hotel in London***

We are seeking a motivated Conference & Events Coordinator to join our exceptional team at The Montague on the Gardens, a prestigious luxury hotel located in the heart of London. This is a fantastic opportunity for an individual with prior experience in a similar role, outstanding communication skills, and a strong attention to detail. This position will report directly to the Conference & Banqueting Executive.

Location: The Montague on the Gardens, London

Employment Type: Full-time

Working Pattern: Shift work (5 days on, 2 days off)

The Montague on the Gardens Hotel is part of the Red Carnation Hotels, a four-star deluxe hotel located in the heart of London’s elegant Bloomsbury. This Georgian townhouse features 100 individually designed bedrooms and suites, a Leopard Bar, the Blue Door Bistro restaurant, a wood deck terrace, and several function rooms.

Key responsibilities of the Conference & Events Coordinator:

• Event Coordination: Oversee the smooth running of the Conference and Events (C&E) department, ensuring all events are executed seamlessly while maximizing revenue opportunities.
• Client Communication: Respond promptly to daily inquiries via phone and email, conduct site visits, and create customized event proposals.
• Internal Coordination: Process function sheets and ensure effective communication with all key departments to guarantee the success of each event.
• Negotiation & Proposal Development: Negotiate rates, manage bookings, and put together tailored proposals that align with client needs and expectations.
• Administrative Support: Handle invoicing, equipment orders, and other administrative tasks to ensure the efficient operation of the department.

What are we looking for?

• Strong Negotiation Skills: Ability to negotiate effectively and deliver results that benefit both clients and the hotel.
• Organised & Proactive: A self-starter with excellent organizational skills and the ability to plan and execute events successfully.
• Sales Process Understanding: A solid grasp of the sales process in hospitality and event management.
• Relationship Management: A proven ability to build and maintain strong relationships with both internal teams and external clients.
• Professional Communication: Exceptional communication skills, both written and verbal, with the ability to maintain a professional demeanor in all interactions.

What’s in it for you?

• Holiday allowance starting at 20 days and increasing with length of service up to 27 days + 8 bank holidays.
• Excellent service charge added to your salary every month.
• Professional, award-winning learning and development opportunities from day one.
• Fantastic recommend a friend and family bonus scheme worth up to £600.
• Enhanced paid maternity leave & paternity leave.
• 50% off on food and 25% off on beverages in any Red Carnation Hotels F&B outlets.
• Discounted accommodation rates at Red Carnation Hotels worldwide.
• Two paid volunteering days each year.
• Access to immediate Employee Assistance Programme.
• Vibrant hotel recognition events every month and hotel-based incentives.
• Social and team building events per hotel.
• Global Employee Appreciation Party.
• Complimentary uniform and dry-cleaning services.

Red Carnation Hotels is an Equal Opportunities Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We electronically scan and store a copy of your passport/visa and/or ID card to gain a clear indication of the authenticity of the document and establish the ‘Right to Work’ in the UK.