Conference Branding & Attendee Experience Planner

gartner; England; On-site; GBP 45,000 - 70,000; Full time

Job summary

Gartner seeks a branding and attendee experience lead to plan, develop, and execute branding and attendee journeys across its global conferences and events. The role blends creative vision, operational excellence, and project management to deliver high-quality experiences for in-person and virtual formats.

You will partner with business units, conference teams, and external vendors to align with Gartner's brand standards and strategic objectives while managing budgets and schedules.

Qualifications

• Bachelor's degree preferred.
• 1-3+ years of experience in event management, experiential marketing, branding, conference planning, or related field.
• Demonstrated experience managing creative and operational event initiatives within a collaborative team environment.
• Proven project management skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Experience managing external agencies, production partners, and vendor relationships.
• Knowledge of event design, environmental branding, space planning, and attendee experience development.
• Strong organizational skills with attention to detail and ability to execute in a fast-paced environment.

Responsibilities

• Lead the creative journey for Gartner's external conferences and internal corporate events, overseeing branding, environmental design, attendee engagement, and digital touchpoints across a global event portfolio.
• Manage conference and event projects from concept through execution, ensuring seamless delivery of branding, production, and attendee experience initiatives across both in-person and virtual formats.
• Project manage the planning, production, and implementation of signage, event builds, branding elements, furniture, and experiential components in collaboration with cross-functional conference teams.
• Integrate digital platforms and technology solutions into the overall conference experience to create cohesive and engaging attendee journeys.
• Partner with Gartner business units to understand event objectives and provide strategic recommendations that enhance attendee engagement and support business outcomes.
• Contribute to the development and implementation of operational processes, project management frameworks, and best practices to improve consistency, efficiency, and scalability.
• Foster strong relationships with vendor partners, ensuring the delivery of innovative, high-quality, brand-aligned solutions that meet Gartner standards.
• Apply a creative, proactive, and solutions-oriented mindset to continuously improve conference experiences, operational effectiveness, and stakeholder satisfaction.
• Manage event budgets with accuracy and accountability, including forecasting, cost negotiations, risk identification, production scheduling, and financial recommendations.
• Collaborate with cross-functional teams to ensure successful planning, communication, and execution of conference branding and attendee experience initiatives.
• Serve as a central point of contact for internal stakeholders, establishing timelines, responsibilities, briefing processes, and communication plans.
• Coordinate internal stakeholder deliverables and support the development of consistent global standards while adapting execution regionally.

Skills

Event management

Branding

Project management

Vendor management

Stakeholder engagement

Budgeting

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

PowerPoint

Excel

Sheets

Slides

Job description

Gartner seeks a branding and attendee experience lead to plan, develop, and execute branding and attendee journeys across its global conferences and events. The role blends creative vision, operational excellence, and project management to deliver high-quality experiences for in-person and virtual formats.

You will partner with business units, conference teams, and external vendors to align with Gartner's brand standards and strategic objectives while managing budgets and schedules.