Compliance Assistant (University Accommodation)

Cardiff University / Prifysgol Caerdydd; Cardiff; On-site; GBP 23,000 - 24,000; Full time

Job summary

A leading university in Cardiff is seeking a reliable Compliance Assistant to ensure adherence to safety regulations in student accommodations. This role involves routine inspections, record-keeping, and supporting the Handyperson service. The successful candidate will benefit from a competitive salary and an extensive benefits package including holiday entitlement and pension schemes.

Benefits

32 days holiday plus 8 bank holidays

Pension scheme

Access to staff discounts

Cycle to Work scheme

Interest-free travel loan

Reduced sports membership rates

Training and uniform provided

Qualifications

• Experience in compliance assurance processes such as emergency lighting testing.
• Ability to record feedback on fire safety and compliance issues.
• Basic numeracy and literacy skills.

Responsibilities

• Conduct monthly checks of emergency evacuation routes and fire safety equipment.
• Maintain accurate records of inspections and tests.
• Support compliance-related tasks as needed.

Skills

Attention to detail

Communication skills

Problem solving

Education

Valid Group B driving licence

Job description

Advert

Compliance Assistant (University Accommodation)

IT IS OF THE UTMOST IMPORTANCE THAT YOU READ THE TEXT RELATING TO THE COMPLETION OF A SUPPORTING STATEMENT DETAILED WITHIN THE PERSON SPECIFICATION SECTION.

University residences provide accommodation to approximately 5,500 students across the university. We are committed to providing a professional, customer focused service to a wide range of people.

We are looking for an enthusiastic, positive and reliable individual to be responsible undertaking tasks to ensure compliance with the UUK Code of Practice across Cardiff University residences and supporting the effective provision of a Handyperson service on a student residences site.

One full time, open-ended post, 35 hours per week, typically Monday to Friday.

Starting Salary: £23,028 per annum with one increment point up to £23,414 per annum (Grade 2).

Package includes 32 days holiday per year plus 8 bank holidays, pro rata for part time staff, as well as access to a range of staff discounts.

This role is based on Campus.

Benefits

We offer a leading and rewarding staff benefits package:

• Real Living Wage salaries
• 32 days holiday per year plus 8 bank holidays, including Christmas and New Year Off
• Uniform and Training
• We offer two contributory pension schemes, and you will be automatically opted into the relevant scheme for your job type
• Our Cycle 2 Work scheme enables employees to lease bicycles and associated safety equipment up to a value of £1,000 through a Salary Sacrifice scheme
• The Annual Season Ticket Travel Loans scheme allows you to apply for an interest free loan from the university, who will then purchase a yearly travel ticket on your behalf. This amount will be repayable over 10 months
• Reduced rates on sports memberships
• Access to 90 plus staff discounts and deals
• Discounted childcare
  
  

For more information go to: What we can offer - Jobs - Cardiff University

The role will require a flexible approach to working hours and is based on working 5 days out of 7 each week, as required, to support the achievement of the department’s goals.

Date advert posted: Friday, 6 June 2025

Closing date: Sunday, 22 June 2025

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a university which seeks to fulfill our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

IT IS OF THE UTMOST IMPORTANCE THAT YOU READ THE TEXT RELATING TO THE COMPLETION OF A SUPPORTING STATEMENT DETAILED WITHIN THE PERSON SPECIFICATION SECTION.

Job Description

MAIN DUTIES

• To undertake tasks to ensure compliance with the UUK Code of Practice across Cardiff University residences, including:
• To conduct a monthly check of all emergency evacuation routes within residences, identifying any potential hazards that may inhibit or prevent safe means of escape (including corridors, stairwells and final exit doors)
• To test emergency lighting monthly
• To ensure the monthly fire door inspections are carried out, including door closers, push bars, vision panels and ironmongery
• To visually inspect fire extinguishers, monthly, to ensure they have not been discharged and are in good repair.
• To undertake checks of fire safety and detection equipment and assist with the routine testing of fire alarms
• To maintain accurate records of checks/inspections/tests and/or work completed or raised.
• To support completion of other compliance related tasks, such as emergency signage review.
• To carry out legionella flushing and maintain accurate records as required.
• To carry out Portable Appliance testing procedures and maintain accurate records as required.
• To conduct and record light levels so remedial action can be taken to address, as necessary.
• To conduct minor repairs and report any major repairs to site management and Estates as applicable. To operate under safe working practices and maintain records of on-going maintenance problems, particularly in relation to planned maintenance issues.
• To perform routine manual handling tasks as required.
• To be aware of security issues on site, maintaining contact with the residences team through radio transmission.
• To drive University vehicles to facilitate distribution and installation of fire safety signage and equipment, including fire extinguishers.
• To attend and actively participate in all basic training, including Estates led training, as identified in the Training Matrix.
• To identify your personal training needs in conjunction with your manager, ensuring that learning is transferred to the workplace.
• To actively participate in Quality and Customer Care initiatives.
• To abide by university policies on Health and Safety.
• To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and to assist with tasks related to ensuring full compliance with code as appropriate.
• To provide a service to customers during arrivals/departures, conferences and other busy periods which may be within other residences and involve working additional hours.
• You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.

The role will require a flexible approach to working hours and is based on working 5 days out of 7 each week, as required, to support the achievement of the department’s goals.

Person Specification

PERSON SPECIFICATION

The Person Specification is split into 2 sections: essential and desirable. Please demonstrate clearly how you meet all of the essential criteria. Where possible you should give examples of how, when and where you have used your experience, knowledge, specific skills and abilities to match those required for this particular job role.

Please ensure that you communicate this fully by creating a new document containing your supporting statement, refer to sample layout below, listing ALL OF THE CRITERIA and commenting against each one as to how you meet them.

This will need to be completed before you begin making your application on line as you will be required to upload it. When uploading the supporting statement the document title needs to read “supporting statement" and should also detail the post reference "18087BR” (relevant to the job you are applying for).

ESSENTIAL CRITERIA

• Experience of involvement in compliance assurance processes e.g., Emergency lighting testing, fire/final exit door inspections, legionella prevention programmes.
• Ability to accurately record and provide feedback regarding fire safety and/or compliance issues, escalating as required.
• A basic understanding of workplace hazards including fire.
• Proven ability to follow instructions and procedures.
• Basic Numeracy and Literacy and the ability to use, Microsoft applications email and internet-based applications.
• Ability to communicate information both orally and in writing, to a wide range of people.
• Ability to deal with customers and other employees in a professional manner.
• A valid, full, Group B driving licence.
• Experience of carrying out general repairs in a professional/ commercial environment.
• Experience of undertaking manual handling activities.
  
  

DESIRABLE CRITERIA

• A basic understanding of electrical safety, heating and plumbing systems.
• Ability to speak / understand Welsh or willingness to learn.
  
  

The desirable section contains a list of skills, qualifications and experience that it would be beneficial for the jobholder to have.

All shortlisting decisions will be based initially on essential criteria, with desirable being used to further select or deselect candidates as appropriate. We interview those candidates who are the closest match to the identified criteria.

An example of how to set out your document containing Essential and Desirable criteria is detailed below:

Essential

• Experience of involvement in compliance assurance processes e.g., Emergency lighting testing, fire/final exit door inspections, legionella prevention programmes.
  
  

Provide evidence

• Ability to accurately record and provide feedback regarding fire safety and/or compliance issues, escalating as required.
  
  

Provide evidence

• A basic understanding of workplace hazards including fire.
  
  

Provide evidence

And continue this by listing all Essential and Desirable criteria and providing evidence under each heading.

Additional Information

CAMPUS SERVICES INFORMATION

Campus Services provides a range of professional support services to students, staff and visitors at Cardiff University.

Residences manages accommodation places for approximately 5,500 students, both catered and self-catered.

In terms of catering, there are cafés and restaurants conveniently located across university campuses, in addition to a delivered hospitality service.

Cardiff University Sport exists to provide students and staff with a balanced, high quality and integrated sport service which meets the needs of a broad range of users.

The Nursery offers facilities for children aged between 10 weeks and 5 years and is divided into sections appropriate to the ages and development of the children.

Both residential and catering facilities are utilised for conferences and functions during the University’s vacation periods. A purpose built and designed conference centre and conference facility is also available throughout the year.

The Campus Services operation is supported by its own central administration functions covering the allocation of residences, human resource and quality, purchasing, facilities, finance, and general administration.

Salary Range Min.

23,028

Salary Range Max.

23,414

Job Category

Estates

Grade

Grade 2