Compliance and Administration Officer (Headquarters)

Essex & Kent Police; Maidstone; On-site; GBP 28,000 - 33,000; Part time

Job summary

Kent Police is seeking an organised, proactive Administrative Officer to support the Estate & Facilities Services team on a temporary, part-time basis in Maidstone. You will handle data management, reporting and governance duties, using Excel to analyse information and support decision-making.

The role emphasizes improving administrative systems through automated workflows with Microsoft Power Automate, maintaining databases and dashboards, and delivering professional, customer-focused support

Qualifications

• Excellent administrative and organisational skills with accuracy.
• Advanced Excel skills for data analysis, reporting and dashboards.
• Willingness to learn Power Automate and other digital tools.
• Strong ability to manage large data volumes and maintain audit trails.

Responsibilities

• Support Compliance & Governance Manager with data management and reporting.
• Maintain databases, dashboards, spreadsheets and libraries with clear audit trails.
• Use Excel and Microsoft 365 to analyse data and produce reports.
• Identify opportunities to streamline processes with automation tools.
• Manage contractor access, shared mailboxes and maintain records.
• Review policies to keep information current and accessible.
• Support risk registers and governance records.
• Deliver proactive admin support to Estates & Facilities Services.
• Assist internal communications and intranet updates.

Skills

Data management

Excel

Power Automate

Governance

Reporting

Attention to detail

Tools

Microsoft 365

Job description

Location of Role: Maidstone

Advert Closing Date: 26/10/2026

Starting Salary: £28,455.00 (pro-rata for part-time vacancies)

Part/Full Time: Part Time

Contract Type: Temporary

Working Pattern: Other (see advert text)

Weekend/Evening Working: No

An exciting opportunity has become available for a highly organised, proactive and detail-oriented administrator to join Kent Police's Estate & Facilities Services team on a temporary and part-time basis. We are looking for an experienced Administrative Officer with strong data management, reporting and process improvement skills, who can provide high-quality administrative support while helping to maintain effective governance and compliance across the department.

This role would particularly suit someone who enjoys working with data, developing efficient processes, using Microsoft Excel to analyse and report information, and identifying opportunities to improve administrative systems through automation tools such as Microsoft Power Automate.

The main duties will include:

• Supporting the Compliance & Governance Manager with data management, reporting and performance monitoring across a range of departmental activities, including compliance tracking and assurance processes.
• Maintaining and developing departmental databases, dashboards, spreadsheets and document libraries, ensuring accurate records and clear audit trails.
• Using Microsoft Excel and other Microsoft 365 applications to analyse data, produce reports and support informed decision-making.
• Identifying opportunities to streamline and automate administrative processes through tools such as Microsoft Power Automate and other digital solutions.
• Managing contractor access arrangements and shared mailboxes, ensuring enquiries are handled efficiently and records are maintained accurately.
• Reviewing and updating policies, procedures and guidance documents to ensure information remains current and accessible.
• Supporting the maintenance of departmental risk registers, action logs and governance records.
• Delivering proactive, professional and customer-focused administrative support to the wider Estates & Facilities Services team.
• Supporting internal communications, including intranet updates, information sharing and responding to enquiries from colleagues across the Force.

The successful candidate will be able to demonstrate:

• Excellent administrative and organisational skills, with the ability to manage multiple priorities and maintain high levels of accuracy.
• Advanced competence and confidence in Microsoft Office applications, particularly Excel, including data analysis, reporting and formula-based spreadsheets.
• Experience of using, or a willingness to learn, Microsoft Power Automate and other digital tools to improve efficiency and automate routine processes.
• Strong attention to detail and the ability to work with large volumes of data accurately.
• Excellent analytical, problem-solving and decision-making skills.
• A proactive approach, taking ownership of tasks and identifying opportunities for continuous improvement.
• Strong written and verbal communication skills, with the ability to work collaboratively across teams and departments.
• An understanding of governance, compliance, audit or risk management principles would be desirable but is not essential.
• Awareness of basic Health & Safety principles.

The role requires weekly office attendance in Maidstone; however the working days remain flexible to discussion upon appointment.

Kent Police offer incremental increases within this salary band, therefore the salary for this position will rise to a maximum of £32,841.00.

If you have any queries, please contact Emma Lewis via email: [e-mail]

Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.

Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at [e-mail] stating 'Application Support and Adjustments' in the title of your email. Alternatively, you can call us on 01245 452833. Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.

If you're not from the UK, you must be a resident in the UK and have lived here continuously for the last three years. You must also be free from restrictions with indefinite leave to remain. If you're from the UK you must have lived here continuously for the last three years. This doesn't apply to those serving abroad in the British Armed Forces.