Compliance Administrator (Passive Fire)

Kingston Barnes Ltd; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A specialized fire protection company in England is seeking a highly organized Passive Fire Administrator. You will manage administrative processes, review inspection reports, and prepare quotes for fire protection works. Ideal candidates have experience in fire stopping and knowledge of BM TRADA certification schemes. This role plays a key part in ensuring compliance with fire safety regulations and supporting project delivery from survey to completion.

Qualifications

• Experience in passive fire protection, specifically fire stopping and fire doors.
• Ability to produce accurate estimates and interpret detailed inspection reports.
• Familiarity with fire door components and maintenance standards.

Responsibilities

• Review fire stopping and fire door inspection reports to identify required actions.
• Compile detailed estimates and quotations for fire stopping works.
• Ensure administrative procedures align with BM TRADA certification standards.
• Maintain records of installations, inspections, and certification.
• Liaise with clients for updates on compliance progress.

Skills

Experience in fire stopping

Knowledge of BM TRADA certification schemes

Strong IT literacy

Tools

Microsoft Excel

Job description

We are seeking a highly organised and knowledgeable Passive Fire Administrator with proven experience in fire stopping, fire door compliance, and working knowledge of BM TRADA certification schemes. This role supports the delivery of passive fire protection works by managing administrative processes, reviewing inspection reports, and preparing accurate quotes and estimates for fire door installations, fire stopping, and fire door remedials. The successful candidate will play a key role in ensuring compliance with current fire safety regulations and supporting project delivery from survey to completion.

Key Responsibilities:

1. Report Review & Interpretation:

• Review fire stopping and fire door inspection reports (including BM TRADA reports) to identify required remedial actions.
• Accurately interpret technical data relating to compartmentation, penetration seals, and door set compliance.
• Flag any non-compliance or high-risk findings for prioritised action.

Quoting & Estimating:

• Compile detailed estimates and quotations for fire stopping works, fire door repairs, replacements, and upgrades.
• Work with operational teams and subcontractors to ensure scope of works is priced accurately and competitively.
• Assist in pricing variations and tender submissions where required.

BM TRADA & Compliance Support:

• Ensure all administrative procedures align with BM TRADA Q-Mark certification standards for fire stopping and fire doors.
• Maintain full records of installations, inspections, remedials, and certification for audit purposes.
• Support third-party audits by preparing and submitting the necessary evidence and documentation.

Administrative & Project Coordination:

• Maintain an organised tracker of quotes, live jobs, inspection findings, and remedial progress.
• Support project delivery teams with scheduling, material tracking, and purchase orders.
• Assist in preparing job packs for engineers and ensuring closeout documentation (e.g., door tags, labels, certifications) is completed and returned.

Client & Stakeholder Engagement:

• Liaise with clients and internal teams to provide updates on quote status, compliance progress, and delivery timelines.
• Address queries relating to scope of works or report findings and ensure prompt resolution.

Skills, Experience and Background:

• Experience working within passive fire protection, specifically fire stopping and fire doors.
• Strong working knowledge of BM TRADA Q-Mark schemes (Fire Stopping and Fire Door Maintenance/Installation).
• Proven ability to produce accurate estimates and interpret detailed survey/inspection reports.
• Familiarity with fire door components, installation requirements, and maintenance standards.
• High level of IT literacy including Microsoft Office (especially Excel) and report tracking systems.