Compliance Administrator - 3 Month FTC

T E S 2000 LTD; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the Railway sector is seeking a Compliance Administrator for a 3-month fixed-term contract. The role involves maintaining compliance systems and supporting safety documentation. Ideal candidates will have strong administrative skills and attention to detail.

Qualifications

• Strong administrative experience in compliance documentation.
• Excellent attention to detail for accurate record-keeping.

Responsibilities

• Maintain company accreditations and manage documentation.
• Support supplier approvals and coordinate safety training.

Skills

Attention to Detail

Communication Skills

Organizational Skills

Education

Administrative Experience

Tools

Microsoft Office

Job description

About The Opportunity

We are seeking a highly organised and proactive Compliance Administrator to join our team on an initial 3-month fixed-term contract. Based at our Colchester office, this full-time role plays a key part in supporting compliance across our SHEQ (Safety, Health, Environment & Quality) department. Some flexibility in working hours may be considered depending on the candidate.

This role involves maintaining and updating essential administrative and compliance systems, supporting supplier approvals, document control, and environmental data tracking, as well as ensuring our safety systems and documentation are up to date.

Key Responsibilities:

• Maintain company accreditations (RISQS, Construction Line, IAND Portal).

• Manage and update the Business Management System (BMS) and associated documentation.

• Notify document owners of expiring documents and archive outdated material.

• Support and process supplier approvals, maintain the Approved Suppliers Matrix.

• Respond to client requests for updated SHEQ documentation.

• Coordinate Management Engagement Tours and maintain associated records.

• Maintain records of environmental data (fleet fuel and office electricity).

• Oversee office fire safety coordination (drills, training, servicing).

• Monitor and record quarterly detonator disposal data.

• Manage allocation of RSSB digital rule book licenses.

About You

We're looking for someone with a meticulous eye for detail and a strong administrative background. You will be confident working independently and supporting compliance processes in a safety-critical environment.

You’ll be successful in this role if you:

• Ensure accurate and timely record-keeping.

• Communicate clearly with both internal teams and external partners.

• Keep compliance systems and documentation fully up to date.

• Support health, safety, and quality across the business.

Essential:

• Strong administrative experience, ideally involving the coordination of records, systems, or compliance-related documentation.

• Excellent attention to detail, particularly when managing information that must be accurate, current, and well-organised.

• Clear and professional communication skills, both written and verbal, for liaising with colleagues, suppliers, and clients.

• Confident use of Microsoft Office, especially Word, Excel, and Outlook for creating, tracking, and updating documentation.

• Well-organised and dependable, able to manage routine tasks as well as respond to unexpected priorities.

• Positive and proactive, with a willingness to take ownership of your work and contribute to team goals.

Desirable:

• Experience in document control or working within a SHEQ environment.

About Us

At TES 2000 we are committed to creating safe railway working environments and offer a wide range of professions and occupations within the Railway sector. Our continuing success depends on our people, which is why we are committed to attracting, retaining, and developing our people with the skills, knowledge, and experience to ensure an excellent delivery of our services.

TES 2000 we are committed to the equality of opportunity. No worker or candidate will be discriminated against regardless of their gender, gender reassignment, age, marital status, sexual orientation, disability, ethnicity, religion, and belief. This information is kept fully confidential, and accessibility is strictly limited in accordance with the Data Protection Act.

TES - Together, Everyone Succeeds