Compliance Administrator

Matthew Clark Ltd; United Kingdom; On-site; GBP 23,000 - 32,000; Full time

Job summary

Matthew Clark Ltd is seeking a Depot Administrator to manage day-to-day depot administration, Health & Safety, Compliance, Facilities and Continuous Improvement activities, ensuring legal and company requirements are met. You will support the Team Leader with contractor management, compliance monitoring, reporting and delivering a safe, efficient working environment.

You'll work across internal teams, contractors and visitors, managing records, audits and site communications to drive

Qualifications

• Proven experience in warehousing, logistics or FMCG operations.
• Knowledge of Health & Safety practices and compliance requirements.
• Strong organizational and record-keeping abilities.

Responsibilities

• Manage depot administration and ensure daily operational tasks run smoothly.
• Support Team Leader with contractor bookings, access, and communication.
• Maintain compliance records, safety logs, and audit readiness.
• Coordinate with internal teams and external visitors to resolve issues.
• Drive continuous improvement and accurate reporting for site operations.

Skills

Warehousing experience

Health & Safety awareness

Attention to detail

Tools

Microsoft Office

SharePoint

Job description

We’re a team of drinks industry obsessives, driven by supporting the trade – day in and night out. Passion paired with unparalleled industry insight mean we’re always moving forward, collaborating with our customers to understand the needs of their business and to ensure we’re supporting their future growth. We are one of the UK’s largest drinks wholesalers, supplying drinks to several thousand venues in every part of the UK and every segment of the trade, from luxury hotels and world-class event spaces to local restaurants and community pubs. With over 200 years of on-trade experience behind us, and unique insight into the future of our industry, our experience matters.

About the role

The job holder will manage the depot administration for the day-to-day operation, Health & Safety, Compliance, Facilities, and Continuous Improvement activities, ensuring company and legal requirements are maintained. The role supports the Team Leader with the effective control of depot administration, contractor management, compliance monitoring, reporting, and the delivery of a safe and efficient working environment

Key Accountabilities

Cost

• Ensure a best service at the right price approach is applied when purchasing depot supplies and engaging external contractors.
• Raise and receipt purchase orders for small cost works and maintain the depot PO log.
• Procure depot consumables, facilities supply, PPE, and operational requirements through approved suppliers.
• Monitor expenditure relating to depot facilities and administration activities.

Service

• Proactively communicate with internal departments, contractors, suppliers, and visitors.
• Assist the Team Leader with contractor bookings, communication, and site access arrangements.
• Respond to day-to-day depot issues including facilities defects and other operational concerns.
• Maintain visitor information and notice boards.
• Complete and maintain daily, weekly, and monthly administration tasks to support site operations.
• Support the delivery of site audits, traceability exercises, and continuous improvement activities.

Compliance

• Ensure compliance with all company, customer, legal, Health & Safety, and quality standards.
• Maintain accurate records within fire safety logbooks
• Conduct and record weekly flushing point tests and fridge temperature checks.
• Assist with Permit to Work (PTW), contractor compliance, RAMS review, and contractor safety documentation.
• Monitor and maintain contractor matrices and compliance schedules alongside the Team Leader.
• Support BRCGS compliance through routine walkarounds, audits, corrective actions, and traceability exercises.
• Manage COSHH documentation including Safety Data Sheets (SDS), inspections, monitoring, and awareness materials.
• Review, maintain, and update compliance records, notices, posters, trackers, and SharePoint documentation.
• Review reports, identify actions, and ensure appropriate updates are completed within OTAP and other compliance systems.

People

• Assist in monitoring employee training requirements and compliance activities.
• Assist with maintaining competency records, trackers, and compliance schedules.
• Attend and actively support and engage in regular meetings, note taking requirement for some
• Create and maintain communication materials on the notice boards across site

Leadership

• Act following the company’s values and management principles
• Provide practical solutions to operational challenges and take ownership of problems and deal with them effectively
• Create and maintain a positive, safe, and productive working environment
• Continually assist in the review of ways of improving the operations in all areas, generating new ideas and actively implementing and promoting change

About you

• Proficient in Microsoft Office Suite – Essential
• Experience working within warehousing, logistics, or FMCG operations (essential)
• Health & Safety or facilities qualification / experience (desirable)
• Fire Safety, COSHH, or Compliance training (desirable)
• Health & Safety Management
• Fire Safety Compliance
• COSHH Management
• Contractor Management and Permit to Work Systems
• BRCGS Standards
• Continuous Improvement
• SharePoint and Microsoft Office Suite
• Compliance Reporting and Record Keeping

About Us

Operating through the Matthew Clark, Bibendum, Tennent’s and Bulmers Ireland brands, the Group has a market leading range, scale and reach including an intimate understanding of the markets it serves.

From grass to glass, and everything in between, we grow, brew, manufacture, market, and deliver some of the world’s favourite drinks. C&C Group’s portfolio of owned/exclusive brands include: Bulmers, the leading Irish cider brand; Tennent’s, the leading Scottish beer brand; Magners the premium international cider brand; as well as a range of fast-growing, premium and craft ciders and beers, such as Heverlee, Menabrea, Five Lamps and Orchard Pig.

We seek to champion and embed sustainability in everything that we do at C&C. While delivering joy to customers, we always shine a light on people and the planet. We have a clear ESG vision delivering to a better world. We respect, support, and develop all our people to be their best, with a focus on results by creating a culture of winning together.

We also recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to delivering on our mission. Therefore, we encourage people from all backgrounds to apply. Please let us know if you require accommodations during the interview process.