Compliance Administrator

Equans; London; On-site; GBP 30,000 - 50,000; Full time

Job description

Job Title: Compliance Officer
Company: Equans Sustainable FM
Department: Operations
Location: Southwark, London
Reports to: Operations Manager

Working Hours: Mon - Fri (8am - 5pm)

Join us as a Compliance Officer at Equans!

Are you an organized professional with a keen interest in compliance and administrative excellence? Equans is recruiting a Compliance Officer to join our Sustainable FM team, based in Southwark, London. This is an exciting opportunity to make a significant contribution to contract administration, statutory, and PPM compliance, while driving operational excellence.

Key Responsibilities:

• Contract Management: Maintain comprehensive audit files for each contract, ensuring all documentation (contracts, amendments, compliance records) is up-to-date.
• Documentation & Reporting: Develop and manage Hard FM maintenance records, ensuring that compliance documentation is monitored and processed efficiently.
• Audit Participation: Take part in internal and external compliance audits, preparing and submitting necessary documentation.
• Collaboration: Work with both internal teams and clients to respond to inquiries and support compliance in administrative processes.
• Corrective Actions: Track and report corrective actions, ensuring issues are effectively closed out and resolved.
• Administration & Support: Provide general administrative support, including placing orders, updating the CAFM system (Maximo), and generating reports for management.
• Maximo Superuser: Oversee compliance aspects within the Maximo CAFM system, providing training and support to the wider team.
• Health & Safety Compliance: Ensure adherence to the company's Health & Safety policies and procedures, maintaining safety standards across all activities.

Skills & Qualifications:

Essential:

• Proven experience in compliance administration, ideally within Hard FM or a similar sector
• Experience with CAFM systems, particularly Maximo
• Strong attention to detail and organizational skills
• Ability to produce and present clear and accurate reports
• Knowledge of Health & Safety best practices

Desirable:

• Experience with the Edifice system
• Familiarity with internal and external compliance audits
• Excellent communication skills and the ability to engage with stakeholders at all levels

Why Join Equans?

Equans is a global leader in sustainable facilities management, and we are committed to building a greener, safer, and more efficient future. As a Compliance Officer, you'll be an integral part of a dynamic team driving operational excellence across diverse projects.

This is a fantastic opportunity to advance your career in a forward-thinking organization that values your expertise and offers continuous opportunities for growth.

Interested?
Ready to take on this exciting role and contribute to a fast-paced, sustainable business? Apply now to join the Equans team!

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.