Compliance Administrative Assistant

Fasanara; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global asset management firm in London is seeking a highly organised Administrative Assistant for their Compliance team. This full-time, office-based role involves maintaining compliance records, supporting various compliance databases, and assisting with general administrative functions. Ideal candidates will have strong attention to detail and proficiency in Microsoft Office, with prior experience in a regulated environment being a plus.

Benefits

Competitive bonus scheme

Bupa health & dental

Cycle to Work scheme

Enhanced pension

Generous annual leave

Enhanced parental leave

Regular team events

Team lunches and dinners

Qualifications

• Prior experience in an administrative or support role within financial services or a regulated environment.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Proactive, self-motivated, eager to learn about compliance in a fast-paced environment.

Responsibilities

• Maintain compliance records and filing systems, ensuring accuracy and confidentiality.
• Support upkeep of compliance databases and logs.
• Provide administrative support for FATCA/CRS filings.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Discretion

Proactivity

Microsoft Office proficiency

Education

Degree-educated preferred

Job description

Founded in 2011, Fasanara is a global asset manager and technology platform.

We manage c. USD 5 billion AUM (as of June, 2025) in Fintech strategies on behalf of pension funds and insurance companies in Europe and North America, and a mandate from the European Investment Fund (EIF).

We are a pioneer investor in Fintech Lending, enabling Real Economy Impact.

Fasanara manages one of the largest and longest standing Fintech Lending fund in Europe and invests in early-stage Fintech companies via its venture capital vehicles, using its central role in the Fintech ecosystem to identify and back revolutionary new businesses.

Our Culture

We are strong believers in meritocracy, and we seek to reward people based on impact and excellence. The environment is collaborative, entrepreneurial, and trust based. We set ambitious goals, work extremely hard, stress the importance of teamwork, and adhere to the highest level of excellence in everything we do. We are only as good as our team. Thus, we are building the firm around exceptional talent.

The role

We are seeking a highly organised, detail-oriented, and proactive Administrative Assistant to join our Compliance team. This is a full-time, office-based role supporting a team of five Compliance professionals. The successful candidate will report to the Head of Compliance and will play a critical role in ensuring the smooth operation of compliance-related processes, recordkeeping, and administrative functions. This is an excellent opportunity for a strong administrative assistant who would like to learn about Compliance and Governance.

Responsibilities

• Maintain compliance records and filing systems, both physical and digital, ensuring accuracy, confidentiality, and accessibility.
• Support the upkeep of compliance databases, trackers, and logs (e.g., breach registers, training trackers, KYC/AML logs).
• Provide administrative support in respect of FATCA/CRS filings and ongoing compliance.
• Assist with Company Secretary responsibilities (e.g., board documentation, company filings, statutory record maintenance).
• Help prepare compliance-related reports, meeting materials, and internal communications and manage compliance templates and knowledge library.
• Provide general administrative support across the team (e.g., meeting scheduling, note taking, data entry).
• Assist with basic compliance tasks, such as monitoring training completion, reviewing standard forms, and tracking attestations.
• Proactively suggest improvements to data organisation, filing processes, or administrative systems used by the Compliance team.

• Prior experience in an administrative or support role within financial services or a regulated environment.
• Excellent organisational and time management skills; able to prioritise and manage multiple responsibilities independently.
• High attention to detail and strong written/verbal communication skills.
• Strong sense of discretion and integrity when handling confidential and sensitive information.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Proactive, self-motivated, and eager to learn about compliance in a fast-paced, regulated environment and take on additional responsibilities as needed to support the team.
• Degree-educated preferred.
• Prior experience supporting a Compliance team or understanding of compliance frameworks is a strong plus.

• Competitive bonus scheme.
• Bupa health & dental, Cycle to Work scheme, enhanced pension, and generous annual leave.
• Enhanced parental leave, special leave allowances, and charity giving options.
• Regular team events, legendary summer & Christmas parties, knowledge sharing sessions, and quarterly town halls.
• Team lunches, dinners, Friday drinks, team sport activities.