Complaints Specialist

HSBC Holdings plc; Birmingham; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

HSBC Holdings plc in the United Kingdom is seeking a Complaints Specialist to own and resolve customer complaints across multiple channels with a clear focus on improving the customer journey.

The role sits within Escalated Complaints, part of the Customer Resolution Team in Customer Support. You will handle inbound lines and complaints received by letter, email and chat, ensuring accurate, timely outcomes at first contact.

Qualifications

• Telephone experience and strong objection handling skills.
• Ability to work under pressure while adapting to change.
• Strong judgement and decision-making skills.
• Ability to manage and prioritise own workloads.
• Good understanding of HSBC products and services.
• Effective communication across channels – inbound & outbound telephone, letter, email and chat.

Responsibilities

• Dealing with inbound customer complaints.
• Listening to customers, understanding their concerns and agreeing the way forward.
• Keeping it simple for the customer and resolving efficiently.
• Influencing and owning the issue to ensure a right-first-time resolution.
• Being empowered to take responsibility and make trusted decisions.
• Improving the customer journey to prevent future issues.
• Delivering superior customer service across channels.

Skills

Telephone experience

Resilience under pressure

Judgement and decision-making

Workload prioritisation

Product and services understanding

Effective multi-channel communication

Job description

Area of Interest: Branch and Retail Banking

Role Workstyle:

Date: 25 Sept 2026

Complaints Specialist

This role is being advertised within Escalated complaints where we have the responsibility to fully own and resolve customer complaints via a number of channels including both inbound and outbound resolutions. You will be responsible for providing outcomes with a clear objective to enhance the customer journey, support colleagues and increase our quality of complaint handling.

The GCB7 Complaints Specialist role is within Escalated Complaints team, part of Customer Resolution Team within Customer Support

The successful candidate will be highly motivated, able to act on their own initiative and deal with issues as they arise. You will be responsible for resolving customer complaints at first point of contact. To ensure we get the right outcome, telephone contact with each customer is a priority. We have a dedicated inbound telephone line, where customers can be transferred to us as well as call us directly. Duties will involve being resourced onto our inbound line as well as dealing with complaints received via letter, email, and chat.

Your responsibilities will include:

• Dealing with inbound customer complaints
• Listening to customers, understanding what they are saying, how they are feeling and work with them to address their concerns and agree the way forward.
• Keeping it simple for the customer, building confidence by solving their problemsquickly and efficiently.
• Influencing and owning the issue to ensure successful resolution, getting it right first time
• Being empowered and trusted to take responsibility, making decisions and using judgement to deliver a good outcome.
• Being forward looking, preventing further issues by improving the customer journey
• Delivering Superior Customer Service at all times
• Pivoting to Customer demands
• Communicating through a variety of channels including telephone and written methods.

Skills required:

• Telephone experience including strong objection handling skills
• An ability to work under pressure whilst being resilient to change
• Strong judgement and decision-making skills
• An ability to manage and prioritise own workloads
• Good understanding of HSBC products and services
• Able to communicate effectively using all channels – inbound & outbound telephone, letter, email and chat

Our operating window is currently Monday to Friday 8am to 6pm

This role supports Hybrid Working from a HSBC Workspace within any of the listed locations - Leeds, Birmingham, Hamilton, Fareham, Bristol & Sheffield.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces – no matter their gender, ethnicity, disability, religion, sexual orientation, socio‑economic background or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long‑term conditions or neurodivergent candidates who meet the minimum criteria for the role.

If you have a need that requires accommodations or changes during the recruitment process, please contact the Recruiter.