Complaints Business Partner

Leeds Federated Housing Association Limited; Ledston; Hybrid; GBP 40,000 - 52,000; Full time

Benefits offered by this job

Generous holiday allowance

Flexible leave options

Agile and flexible working

Healthcare plan

Job summary

Leeds Federated Housing Association Limited is seeking a Complaints Business Partner to join our Service Improvement team and shape how we handle Stage 2 complaints, ensuring investigations are thorough and customers are well informed. You will work with colleagues, Heads of Service and contractors to gather information, identify learning, and drive service improvements across our housing services.

This fixed-term role runs to 31 March 2029, with opportunities to contribute to customer

Qualifications

• Experience responding to and investigating complaints, ideally in social housing or regulated industries.
• Stay calm and professional in challenging situations.
• High level of accuracy in administrative tasks and records.
• Confident using computerised systems and maintaining records.
• Build and maintain positive relationships with customers, colleagues and contractors.
• Manage time effectively, plan ahead and meet deadlines.
• Be flexible and responsive to change.
• Demonstrate our values and behaviours in how you work.

Responsibilities

• Manage Stage 2 complaints from start to finish, keeping the customer informed throughout.
• Conduct thorough investigations and provide clear, empathetic responses.
• Work with Heads of Service and contractors to gather information for resolution.
• Make fair decisions and take appropriate actions to resolve complaints.
• Identify common issues and trends to drive service improvements.
• Lead complaint debriefs and ensure actions and learning are followed up.
• Keep up to date with the Housing Ombudsman Complaint Handling Code and best practices.
• Support the day-to-day running of the complaints team and provide first-line management.

Skills

Complaint handling

Regulated industries

Time management

Relationship building

Adaptability

Digital literacy

Job description

Fixed Term Vacancy (contracted until 31/03/2029)

We’re looking for a Complaints Business Partner to join our Service Improvement team and play a key role in shaping how we manage complaints at Leeds Federated.

This is a new role at Leeds Federated, giving you the chance to help shape how we manage complaints and improve the experience for our customers. You’ll take ownership of Stage 2 complaints, making sure they are investigated properly, resolved fairly and that customers are well informed.

You’ll also look beyond individual complaints to understand what they can teach us. You’ll spot common issues, share learning with teams and help improve our services.

What you’ll do:

• Manage Stage 2 complaints from start to finish, keeping the customer informed throughout.
• Carrying out thorough, evidence-based investigations and providing clear, empathetic responses.
• Work with colleagues, Heads of Service and contractors to get the information needed to resolve complaints.
• Making fair decisions and taking appropriate action to resolve complaints.
• Identify common issues and trends and use these to improve our services.
• Lead complaint debriefs and make sure actions and learnings are followed up.
• Keep up to date with the Housing Ombudsman Complaint Handling Code and good practice.
• Supporting the day-to-day running of the complaints team and providing first-line management to Complaints Officers and the Complaints Co-ordinator.
• Hold regular one-to-ones, provide feedback and support colleagues with their development.
• Help build a positive culture around complaints across Leeds Fed.

What we’re looking for:

• Have experience of responding to and investigating complaints, ideally in social housing or other regulated industries.
• Stay calm and professional when dealing with challenging situations.
• Experience of carrying out administrative tasks to a high level of accuracy and quality
• Be confident using computerised systems and keeping accurate records.
• Build and maintain positive relationships with customers, colleagues and contractors.
• Manage your time effectively, plan ahead and meet deadlines.
• Be flexible and able to respond positively to change.
• Demonstrate our values and behaviours in how you work.

It would be desirable for applicants to also have management experience and knowledge of regulatory requirements for social housing complaints.

Closing Date: 23rd September 2026

Interviews Date: 1st / 2nd October 2026

Why Join Us?

This is an opportunity to be part of a team that helps shape services through meaningful customer involvement. You’ll play an important role in ensuring our customers’ voices are heard while supporting work that positively impacts local communities.

Our commitment to our values goes beyond work itself; it extends to how we support you too.

• Generous holiday allowance – 30 days annual leave plus bank holidays, with an additional 1.5 days off over the Christmas period to help you recharge.
• Flexible leave options – choose to buy extra annual leave or sell back unused days, giving you greater control over your time off.
• Agile and flexible working – offering options to work remotely or from our hubs across Leeds, supporting a balanced and adaptable work life.
• Healthcare plan – access to Health Shield. This allows you to claim back costs on everyday health and wellbeing expenses, with 24/7 GP access and online health assessments.

We reserve the right to close this vacancy if it is deemed that we have received a suitable number of applications. On this basis we would advise that applications are submitted as soon as possible.

Leeds Federated is an equal opportunities employer and promotes diversity in everything we do and therefore welcomes applications from all sections of the community.