Company Secretary Assistant

Starr Underwriting; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

A leading insurance company seeks to hire a Corporate Governance Support role in London. The successful candidate will work with the Company Secretary team, ensuring statutory compliance and supporting governance projects. This position requires CGI qualification, strong analytical skills, and meticulous attention to detail, alongside various administrative tasks in a hybrid work environment.

Benefits

Hybrid working

Non-contributory pension

Discretionary bonus

Health and dental insurance

Qualifications

• Experience in corporate governance or related fields is preferred.
• Knowledge of the Companies Act and UK Corporate Governance Code is beneficial.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies.
• Support the administration of Board and Committee meetings.
• Manage the calendar of Independent Non-Executive Directors.

Skills

Strong written and analytical skills

Excellent administrative skills

Interpersonal skills

Attention to detail

Ability to meet deadlines

Education

CGI qualification or partly qualified

Tools

MS Office

Diligent Entities

Diligent Boards

Job description

Job Description

The Role

The role will support the Company Secretary team in ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements. The successful candidate will support key governance projects and be an integral part of the department's change process.

Responsibilities

1. Assist with statutory compliance work for UK subsidiary companies, ensuring all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
2. Assist in maintaining the global entity management system (Diligent Entities) to ensure details for Group subsidiaries are current, and support the production of the Group Structure Chart.
3. Arrange for the preparation and execution of corporate documentation resolutions, powers of attorney, and proxies for routine business, including organising notarisation and/or apostillation if required.
4. Assist with administration and support for Board and Committee meetings, including paper collation and uploading to the board meeting platform (Diligent Boards).
5. Coordinate and support the creation and maintenance of the Group's annual board and committee meeting calendar, with support from the Assistant Company Secretary.
6. Manage the calendar of the Independent Non-Executive Directors (INEDs).
7. Assist with completing KYC, statutory, and regulatory forms and documents required by registrars, agents, banks, and clients, with support from the Assistant Company Secretary.
8. Support the day-to-day administration of boards and committees.

Skills and Experience

• Ideally CGI qualified or partly qualified, with relevant work experience.
• Knowledge of the Companies Act, UK Corporate Governance Code, or Wates Corporate Governance Principles.
• Strong written and analytical skills, with meticulous attention to detail.
• Excellent administrative skills, proficiency in MS Office, and experience with Diligent Entities and Diligent Boards is preferred.
• Excellent interpersonal skills, capable of communicating effectively at all levels, including with Executive and Non-Executive Directors and senior management.
• Ability to work under pressure and meet deadlines.

Our Benefits

We offer a comprehensive benefits package focused on overall wellbeing, including hybrid working, a competitive salary, non-contributory pension, discretionary bonus, health and dental insurance, and other benefits to support financial, physical, social, and psychological health.

About Us

Canopius is a global specialty lines (re)insurer and a leading Lloyd’s of London market insurer with offices in the UK, US, Singapore, Australia, and Bermuda. We foster a positive culture that encourages employees to bring their whole selves to work and thrive, delivering profitable and sustainable results.

Based in the heart of the City of London, our flexible, hybrid working model supports a challenging and inclusive environment where everyone’s contributions are valued and respected.

We are committed to equal employment opportunities and a work environment free of discrimination and harassment. We welcome applicants from diverse backgrounds and make reasonable adjustments during recruitment and employment. Please inform us if you need information in an alternative format or any other adjustments.