Company Secretary Assistant

BNY; Greater Manchester; On-site; GBP 30,000 - 55,000; Full time

Job summary

Join a forward-thinking global financial services company as a Company Secretary Assistant in Manchester. In this dynamic role, you will ensure compliance and maintain statutory records while supporting executive committees. Your expertise in minute writing and communication will be vital as you draft governance papers and manage confidential information. With a commitment to innovation and inclusivity, this company offers a supportive environment where your contributions will help shape the future of finance. If you're ready to make an impact and grow your career, this is the perfect opportunity for you.

Benefits

Generous Paid Leave

Volunteer Time Off

Health and Wellbeing Programs

Qualifications

• Experience in a company secretarial role within financial services.
• Strong minute writing experience, preferably in a regulated environment.

Responsibilities

• Ensure compliance and maintain statutory records for entities.
• Draft agendas, governance papers, and minutes for meetings.

Skills

Company Secretarial Experience

Excellent Communication Skills

Minute Writing

Proficiency in MS Office

Confidential Information Management

Tools

ClientExchange

GEMS

Diligent

Job description

Job Description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system, we touch nearly 20% of the world’s investible assets. Every day, our 50,000+ employees bring their perspectives to create solutions that benefit businesses, communities, and people worldwide.

We are recognized as a top employer for innovation and inclusivity. Together, we help make money work for the world. This is what we are all about.

Role Overview

We are seeking a Company Secretary Assistant to join our Legal team in Manchester. In this role, you will:

1. Ensure compliance and maintain statutory records for the entities in your portfolio, including filing annual returns, financial statements, and statutory returns.
2. Maintain statutory registers such as registers of directors and members.
3. Act as the Committee Secretary to the UK Bank's Executive Committee.
4. Draft agendas, governance papers, Chair’s briefing notes, and minutes.
5. Draft accounts for dormant legal entities.
6. Assist in reviewing, negotiating, and approving legal documentation, such as Powers of Attorney and Letters of Representation.
7. Schedule and circulate Board and Committee meetings and papers.
8. Coordinate training for Boards and Committees.
9. Develop relationships with functional leads across EMEA, including Compliance, Finance, Internal Audit, and Risk.
10. Handle miscellaneous secretarial tasks such as company formations, branch registrations, and director changes.
11. Provide admin support for Diligent and arrange document signing via ClientExchange.

Qualifications

1. Experience in a company secretarial role within financial services or a multinational organization.
2. Excellent communication skills at all levels.
3. Strong minute writing experience, preferably in a regulated environment.
4. Proficiency in Word, Excel, PowerPoint, and familiarity with secretarial software like ClientExchange, GEMS, or Diligent.
5. Ability to work under pressure and manage confidential information.
6. Experience submitting filings to Companies House.
7. Confident, assertive, and collaborative attitude.

Our Awards and Recognition

• America’s Most Innovative Companies, Fortune, 2024
• World’s Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN, 2023-2024
• Most Just Companies, Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top for Sustainability, 2024
• Bloomberg’s Gender Equality Index, 2023

Benefits and Rewards

BNY offers competitive compensation, benefits, and wellbeing programs rooted in a culture of excellence and pay-for-performance. We support your health, resilience, and financial goals, offering generous paid leave, including volunteer time, to support you and your family during important moments.

BNY is an Equal Employment Opportunity/Affirmative Action Employer supporting underrepresented groups, females, individuals with disabilities, and protected veterans.