Company Secretariat Manager

TN United Kingdom; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Company Secretary to support its corporate governance initiatives. In this 6-month contractual role, you will manage statutory requirements, assist in corporate record maintenance, and collaborate with various stakeholders. Your expertise in corporate governance and company secretarial practices will be pivotal in ensuring compliance and operational efficiency. This role offers an exciting opportunity to contribute to a transformative organization that values safety, integrity, and opportunity. If you're ready to make a meaningful impact and thrive in a dynamic environment, this position is perfect for you.

Qualifications

• Strong understanding of corporate governance codes and Companies Act 2006.
• Previous relevant company secretarial experience is essential.

Responsibilities

• Manage statutory requirements and maintain corporate records.
• Provide corporate secretarial support and ensure compliance with regulations.
• Collaborate with internal and external stakeholders for operational delivery.

Skills

Corporate Governance

Company Secretarial Knowledge

Communication Skills

Time Management

Strategic Mindset

Stakeholder Management

Education

Law Degree or Equivalent

Chartered Governance Institute Membership

Job description

Social network you want to login/join with:

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

This is a 6-month contractual role where you will provide support & assistance in the company secretariat function across the Group, during the transitionary period and period of high workload, also a range of assistance ensuring operational support, statutory & good practice requirements are met, in line with business requirements & strategy.

You’ll be responsible for:

• Managing ensuring statutory requirements are met in maintaining corporate records and statutory filings.
• Providing a range of support & assistance with the delivery of the full range of corporate secretarial support across both engines (consult and construct) whilst ensuring that issues are promptly escalated to the company secretary.
• Supporting with the registration and closure of all corporate entities, including the circulation of the due diligence checklist in relation to any closures.
• Managing the set-up, closure and KYC requests for bank accounts in the UK and internationally, ensuring that the mandate signatories are kept up to date.
• Interacting & collaborating with third party advisors.
• Monitoring & ensuring director changes, power of attorney’s, intracompany loan agreements and dividends are captured correctly & necessary paperwork is prepared & executed & recorded on diligent entities system.
• Collaborating & working with team members providing operational delivery of team/regional strategy etc.
• Ensuring & implementing best practice in meeting statutory requirements, maintaining corporate records and companies house filings.
• May be required to attend, participate in, and minute sub board and or committee meetings.
• Ensuring statutory financial statements are filed on time for all UK subsidiary companies and the international construction companies.
• Providing management support in matters relating to banking and KYC.
• Managing audit of data held on diligent entities group corporate database system.
• Assisting & supporting with legal entities rationalisation project and ensure process is followed to clear companies for dissolution.
• Providing assistance & support in restructuring Co Sec electronic filing systems and standardise filing conventions.
• Seeking opportunities for continuous improvements/improving working processes.
• Developing effective working relationships with both internal and external stakeholders. Manages portfolio stakeholders.
• Utilising sound technical/functional knowledge & expertise in company secretariat function & provides a range of assistance, assists in the delivery of strategy for the function.
• Working collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Commercial and strategic mindset.
• Good grasp of corporate governance codes and principles.
• Good grasp of the Companies Act 2006.
• Sound technical knowledge & expertise of company secretariat discipline/domain.
• Chartered governance institute student member or fully qualified with at 24 months on the job experience (or equivalent).
• Good communication skills and manages internal stakeholders.
• Seeks opportunity to improve working knowledge and expertise and feedback from stakeholders.
• Works well with team members.
• Efficient and organised.
• Able to interact with stakeholders across the business.
• Able to demonstrate continued improvement and development.
• Effective time management skills - Able to work independently with limited supervision and guidance.
• To provide guidance on governance regulations.

You’ll also have:

• Previous relevant company secretarial experience.
• Law degree (or equivalent).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.