Company Secretariat Assistant - Subsidiary Governance

IG KnowHow; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading FinTech firm is seeking a Company Secretariat Assistant specializing in Subsidiary Governance. The ideal candidate will contribute to maintaining the statutory records, arranging Board meetings, and supporting compliance with UK regulations. This role offers opportunities to develop in a diverse and inclusive environment, with a focus on strategic planning and corporate governance.

Benefits

Flexible Benefits Package

Private medical cover

Life insurance

25 Days holiday plus additional days for volunteering

LinkedIn Learning access

Qualifications

• Experience in Financial Services or global company.
• Comfortable with KYC processes and authorised signatories.
• Self-motivated team player with integrity.

Responsibilities

• Process due diligence and KYC requests for Directors.
• Arrange Board meetings and maintain statutory records.
• Prepare necessary paperwork and manage authorised signatories.

Skills

Interpersonal skills

Attention to detail

Communication

Education

Part-qualified Company Secretary

Job description

Company Secretariat Assistant - Subsidiary Governance page is loaded

Company Secretariat Assistant - Subsidiary Governance

Apply locations Cannon Street, London time type Full time posted on Posted 5 Days Ago job requisition id R_14944

Job Title

Company Secretariat Assistant - Subsidiary Governance

Job Description

So, who are we?

Hello, we're IG Group. We are an FTSE250 FinTech company who run mobile, web and desktop platforms that help our clients trade stocks & shares, leveraged products, Futures & Options and Crypto.

We are ambitious. Over 340,000 people already use our platforms. We're global with offices in 18 countries and products in 16 regions. We're hungry to move faster, ship better products for our customers and grow our user base. We believe in high autonomy, and we want people who are looking to do things differently in order to create better experiences for our customers.

We work in cross-functional teams and are laser-focused on increasing the number of active clients we serve to drive sustainable growth.

Join a diverse, inclusive, and engaged Company Secretariat Team that demonstrates governance as a facilitator, whose responsibilities will include supporting strategic planning, underpinned by right-sized governance.

The Team

We are a talented, supportive and experienced group of Governance professionals, with a fantastic team culture. Our team is arranged as two operational units to deliver PLC Governance and Subsidiary Governance.

The PLC Governance part of the Team provides support in terms of compliance with Company law, FCA requirements, UK Listing Rules, DTRs, MAR, the UK Corporate Governance Code and other regulations. The Team also maintains the relationship with the Company’s Registrar and provides governance advice and administrative support to our Board of Directors and the Board Committees.

The Subsidiary Governance part of the Team provides support to the Group’s legal entities, including its branches, to discharge their statutory and regulatory obligations in the UK. The Team also has oversight and provides guidance to its overseas subsidiaries to ensure the implementation of best-practice corporate governance throughout the Group, being mindful of local laws, regulations and customs.

Your Role in the Team's Success

This role sits within Subsidiary Governance. Reporting to the Senior Assistant Company Secretary, it’s a key role that will help to deliver Company Secretariat support to the Group’s UK and overseas entities, including the overseas branches.

What you will do

• Process Due Diligence, KYC or other requests for Director and Company information.

• Arrange subsidiary company Board Meetings to support the Senior Assistant Company Secretary – Subsidiary Governance, which may vary from the approval of the annual accounts to supporting time-critical, event-driven corporate actions.

• Prepare other necessary paperwork, including making filings (for example, branch register filings, annual accounts and confirmation statements), as well as processing Legal Entity Identifier renewals for the Group.

• Maintain the statutory records for Group entities.

• Prepare the Group Structure Chart.

• Process authorised signatories updates, maintain the master authorised signatory matrix, arrange for signatures and assist with the legalisation of documents.

• Arranging Powers of Attorney.

• Liaise with internal and external auditors and respond to audit requests.

• Update and maintain the Company Secretariat sections of the Group website and the internal intranet site (the Hub).

• Support on key annual Company Secretariat deliverables, including subsidiary company Annual Reports, and assist with the review and update of key corporate documentation.

You will be expected to take ownership of:

• The relationship with Kube and the administration of that database to maintain the Company’s Statutory records.

• Horizon scanning for the latest corporate governance developments for Subsidiary Governance.

What you'll need

• Be part or recently qualified Company Secretary.

• Experience within Financial Services or at a global company (public or private).

• Comfortable with authorised signatories, delegated authorities and KYC processes.

• Strong interpersonal skills, including building and maintaining relationships across the business.

• Keen interest in Company Secretariat matters.

• Excellent communication skills.

• Meticulous attention to detail.

• A self-motivated team player.

• The ability to work with the utmost integrity in a fast-paced, dynamic, challenging environment.

How we work

We try to take a thoughtful approach to our ways of working as a company. We follow a hybrid working model with 3 days in the office -- which we think balances the need to collaborate effectively and connect with each other. When it comes to how we deliver, there are 5 things we want everyone to do to drive high performance, better learning and career satisfaction:

• Lead and Inspire: Drives trust, alignment, and enthusiasm

• Think Big: Focus on the problems that most impact commercial outcomes

• Champion the client: Understand and prioritise client's needs

• Deliver at pace: Push for fast, sustainable growth;

• Raise the bar: Take ownership, be accountable and share feedback

We believe that diversity is vital to success; it fuels creativity, drives innovation and sets us up for global success. We're committed to building teams with a variety of perspectives and skills to help us realise our vision and strategy, that's why we encourage applications from people with diverse backgrounds and experiences to join us on this journey. Learn more about our D&I approach here .

The Perks

Your growth fuels our success!

Thrive with tailored development programs, mentoring opportunities with leaders, and clear career progression. Expand your network through committees, sports and social clubs. Enjoy extra time off for volunteering and community work.

• Competitive salary

• Flexible Benefits Package on top of your salary (12%)

• Private medical cover for you and your family

• Life insurance

• Contribution to gym memberships

• 25 Days holiday, with 1 additional day off to celebrate your Birthday & 2 additional days off a year for voluntary work (28 in total

• The option to buy or sell holiday days.

• Unlimited access to the LinkedIn Learning Platform

• A comprehensive global and local onboarding process

• Employee-led LGBTQ+, Women’s, Black and Parents & Carers networks with an annual budget for organising events & projects that foster an open, diverse and inclusive culture

• Option to participate and create ESG initiatives based on IG Brighter Future Fund

• Enhanced primary (maternity), secondary (paternity), and shared parental pay and leave, as well as a range of support and benefits for parents

Learn more about the Perks here !

Join us for this exciting journey.

Apply now!

Number of openings

1

Looking for a career at a company that will support you, challenge you and help you grow? IG Group can provide that.

We're the market leader in financial derivatives trading, with a focus on innovation and advanced IT development. We're also one of Britain's Top Employers, a ten-year trend we intend to continue.