Company Secretarial PA (part time)

Osborne Clarke; Bristol; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A leading legal practice is seeking a part-time PA to join their Company Secretarial team in Bristol. The role involves providing proactive support to fee earners, managing diaries, and handling client communications. Ideal candidates will have experience in a legal or professional services setting, strong communication skills, and excellent organisational abilities. This position offers competitive salary and benefits, with core hours of four days a week from 09:00 to 17:00.

Benefits

Competitive salary

Generous benefits

Health and wellbeing initiatives

Qualifications

• Proactive in managing diary commitments and travel arrangements.
• Confidentiality, discretion, and diplomacy are essential.
• Must effectively manage fee earner mailboxes.

Responsibilities

• Provide professional PA support to fee earners.
• Assist with diary management and handling client enquiries.
• Monitor company secretarial billing processes.

Skills

PA experience within a legal or professional services background

Good organisational skills

Excellent written and verbal communication skills

Ability to work under pressure

Attention to detail

Excellent IT skills (Microsoft Word, Excel, Outlook, Teams)

Job description

Role profile

We have a great opportunity for a PA to join our CompanySecretarial team on a part time basis. The main purpose of this role is toprovide highly professional effective and proactive PA support to a number ofbusy fee earners in the company secretarial team, including our head of companysecretarial and company secretarial managers.

This is a permanent vacancy, based out of our Bristol officeand some home working too. Core hours will be four days a week 09:00-17:00.

Key Responsibilities

• Liaise with Clients in relation to their Accounts reminders
• Assist with diary management and all diary commitments for the team, pre-empting any diary conflicts; attend team meetings.
• Post forwarding for registered office clients
• Proactively take responsibility for travel arrangements, conference bookings and meeting room bookings in advance
• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
• Play an active role in managing and taking responsibility for the annual and monthly company secretarial billing process, working closely with our finance team
• Manage company secretarial client e-billing processes
• Develop and maintain exemplary positive internal and external client and PA relationships
• Monitor and assist with management of Fee Earner mailboxes
• Load new Company Incorporations onto Diligent Entities and prepare statutory books
• Assist with the preparation of Board Minutes and Share Certificates and support with the day to day management of client information
• Work closely with colleagues to ensure all admin is dealt with in a timely manner including:-
• Filing, post admin, drafting correspondence and communications
• Assisting with CDD requirements, closing / arranging off-site storage of files
• Work with the Senior PA to continuously develop effective ways of working within the team
• To provide ad hoc support for the PA team (covering for other PA absences)
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)

Key skills

• PA experience within a legal or professional services background
• Essential to have good organisational skills, be flexible and able to prioritise work
• Essential to have excellent written and verbal communication skills
• Ability to work under pressure and to tight deadlines
• Capable of taking initiative and developing solutions
• Ability to pay close attention to detail
• Essential to work with confidentiality, discretion and diplomacy
• Excellent IT skills (Microsoft Word, Excel, Outlook, Teams)

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

*Services in India are provided by a relationship firm