Company Secretarial Manager

Aztec Group; Fareham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services firm in Fareham is seeking an experienced professional to provide administration support to a portfolio of Private Equity Fund structures. This role involves managing client relationships, coordinating with internal teams, and ensuring compliance with policies. Candidates should have proven legal and administration experience, excellent interpersonal skills, and a relevant professional qualification. Training and development opportunities are provided.

Qualifications

• Proven legal and administration experience supported by a relevant professional qualification.
• Experience in the administration of Companies, Limited Partnerships, and Trusts.
• Excellent interpersonal skills required for client relationships.

Responsibilities

• Act as the first point of contact for corporate clients.
• Manage client work including various fund and corporate administration activities.
• Ensure operational procedures and ISAE controls are followed.

Skills

Legal and administration experience

Interpersonal skills

Computer literacy

Education

Relevant professional qualification (CGi or equivalent)

Job description

Reports to the Associate Director - Private Equity

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression.

The purpose of this position is to provide administration and support services to a varied portfolio of Private Equity Fund structures whilst managing client relationships. You will work closely with the Associate Director and wider team of Fund Accountants whilst coordinating with Group functions and other internal stakeholders.

What you'll be doing

1. First point of contact for a number of corporate clients including Companies, Limited Liability Partnerships, Limited Partnerships and Charities.
2. Act as level "B" 4-eyes signatory on payments and administration matters, ensuring that company policies and professional and regulatory guidelines are adhered to, and that a professional quality service is provided to clients and outside contacts.
3. Ensure all operational procedures and ISAE controls are suitably evidenced via workflows in the core administration system (ViewPoint).
4. Manage client work including various fund and corporate administration activities such as calls and distributions, cash flow monitoring, payments, investor and client reporting as well as ad-hoc client queries.
5. Manage the orderly and timely on-boarding of new clients including company formations, entity migrations and the opening of bank accounts.
6. Set up and maintain all client data on internal systems.
7. Perform client reviews as required.
8. Assist both the Company Secretarial and Accounting teams, as and when required, with various client and team matters.
9. Review and 4-eye check submissions to regulators.
10. Liaise with legal, tax and other professional advisors, where appropriate.
11. Responsible for the billing of clients including analysis of time spent, and the management of aged debtors.
12. Line management responsibility of junior staff including performance management, staff training and development, and appraisals.

What we're looking for

1. Proven legal and administration experience supported by a relevant professional qualification (CGi or equivalent).
2. Experience in the administration of Companies, Limited Partnerships and Trusts.
3. Computer literacy skills are essential.
4. Excellent interpersonal skills are required to develop close working relationships with colleagues, clients, and business contacts.
5. Previous people management experience is preferred.
6. Evidence of managing a small client relationship or part of a major client relationship.

We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.