Company Secretarial Assistant

Taylor Root

Sunderland

Hybrid

GBP 22,000 - 30,000

Full time

14 days+

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Job summary

A leading UK transport provider in Sunderland is seeking a Company Secretarial Assistant to join their legal team. The role focuses on coordinating governance activities and requires strong experience in a company secretariat team, knowledge of the Companies Act, and the ability to work effectively in a complex organization. The position offers a full-time contract with a requirement to be in the office three days a week.

Qualifications

Strong experience in a company secretariat team.
Ability to work within a complex matrix organisation.
Commitment to accuracy and attention to detail.
Strong analytical, written and verbal communication skills.
Attention to detail, integrity and confidentiality.

Responsibilities

Assist with application of the Companies Act and related legislation.
Support preparation of governance statements in annual reports.
Maintain statutory registers and records for UK entities.
Maintain statutory registers and records for UK entities.
Monitor changes in UK company law and governance practice.
Provide secretarial support on corporate projects.
Assist with execution/notarisation and with KYC requests.

Skills

Experience in company secretariat

Understanding of Companies Act

Analytical skills

Written communication

Verbal communication

Attention to detail

Proficiency in corporate governance software

Team player

Education

Professional qualification from the Chartered Governance Institute (ICSA)

Tools

Diligent Boards

Diligent Entities

Job description

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My client are a leading UK transport provider who are looking to appoint a Company Secretarial Assistant to join their legal team.

Reporting to the Head of Legal and Deputy Company Secretary, the role will assist in coordinating company secretariat and governance activities within the organisation.

Key responsibilities:

Assist with the application of the Companies Act and related legislation/regulations in the UK including filings at Companies House and appointment and resignation of directors.
Support the preparation of the governance statements in the annual reports for Corporate Centre legal entities, including Section 172 statements, Wates Corporate Governance statement and the Directors Report.
Support to other legal entities, including the compilation and distribution of Board packs and minute taking.
Assist in maintaining statutory registers and records for their UK entities.
Keep abreast of changing company and corporate law and other regulatory requirements in the UK and corporate governance practice generally (including in regulatory bodies and the professions).
Provide company secretarial support on corporate projects.
Assist in respect of arranging execution and notarisation and assisting with KYC and/or corporate information requests.
Support for Group treasury in relation to approvals for collateral documentation.

Candidate requirements:

Strong experience in a company secretariat team, with a strong understanding of the Companies Act and the UK Corporate Governance requirements.
Ability to work effectively within a complex matrix organisation and build strong working relationships with teams across multiple jurisdictions.
An active advocate of good corporate governance.
Strong analytical skills and excellent written and verbal communication skills.
Attention to detail and a commitment to accuracy.
High level of integrity, professionalism, and confidentiality.
Good team player and a “can do” attitude.
Experience with corporate governance software/platforms would be beneficial (e.g., Diligent Boards, Diligent Entities).
Qualifications – A professional qualification from the Chartered Governance Institute (ICSA) or equivalent is desirable, or you could be working towards it.

If you have this experience across company secretarial work and are looking to join an established organisation, please get in touch.

There is a requirement to be in the office 3 days per week.

Seniority level