Company Secretarial Assistant

Menzies LLP; London Borough of Harrow; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic and rewarding environment as a Company Secretarial Assistant in a well-respected firm. You will support a diverse range of clients, ensuring compliance with statutory requirements while honing your administrative skills. This role offers the opportunity to work closely with experienced professionals, providing essential services to over 2,500 companies. Enjoy a supportive culture that values work-life balance and continuous professional development. If you're passionate about a career in Company Secretarial practice and eager to learn, this is the perfect opportunity for you.

Benefits

Competitive Packages and Benefits

Work-Life Balance

Career Development Opportunities

Dynamic Work Environment

Qualifications

• Strong administrative skills with a passion for Company Secretarial work.
• Effective communicator with excellent organizational abilities.

Responsibilities

• Updating CoSec database management system and maintaining statutory records.
• Preparation and filing of Confirmation Statements and Companies House forms.

Skills

Administrative Skills

Verbal Communication

Written Communication

MS Office (Word, Excel)

CoSec Database Management

Ability to Handle Pressure

Education

ICSA Qualification

Tools

Diligent Entities

Job description

We are looking for a Company Secretarial (CoSec) Assistant to join our busy Solent/London team and office.

Working closely with our Accountancy, Tax, and Consultancy Teams across all 7 offices, our Company Secretarial staff provide support to clients, covering all areas of Company Secretarial practice including incorporating companies, preparing statutory forms, and maintaining statutory books.

The job holder will work as part of a small Company Secretarial team, supporting over 2,500 companies, and will deliver client services to a high standard with excellent interpersonal skills.

Why Join Menzies?

• UK-based recognized employer of choice with offices in London, Surrey, Hampshire, Hertfordshire, and South Wales (Cardiff).
• Join our family of 600 employees—be a member, not just a number!
• Enjoy a dynamic and rewarding environment with exposure to diverse clients and industry sectors.
• Our packages and benefits are highly competitive.
• We prioritize work-life balance as part of our organizational culture.
• We are committed to developing our staff throughout their careers.

Key Responsibilities

• Updating CoSec database management system
• Preparation and filing of Confirmation Statements
• Understanding of People with Significant Control
• Producing minutes for dividend approval and vouchers
• Preparation and filing of Companies House forms
• Maintaining company statutory records

The Person

• Able to build and sustain positive internal relationships
• Organized, with the ability to meet deadlines
• Effective and professional communicator in person and in writing
• Willing to share knowledge and best practices with peers
• Reputation for consistent, effective administrative practices
• Accurate record-keeping of own time for budget management
• Independent when appropriate
• Willingness and aptitude to learn new skills

Required Skills & Knowledge

• Strong administrative skills
• Excellent verbal and written communication skills
• Ability to handle pressure and changing priorities
• Passion for a career in CoSec
• Intermediate MS Office skills including Word, Excel, and CoSec Database Management
• Knowledge of “Diligent Entities” is an advantage but not essential
• No formal qualifications required; ICSA qualification is an advantage

Required Work Experience

• Office experience, ideally within a professional services organization
• Experience in Company Secretarial Administration is advantageous but not essential, as training will be provided

Travel Requirements

• Occasional travel mainly to the office they are assigned to and for quarterly department meetings.