Company Secretarial Assistant

Neuberger Berman; London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A financial services firm in London seeks a Company Secretarial Assistant responsible for coordinating Board and Committee meetings, managing statutory compliance, and assisting with governance activities. Candidates should hold a relevant Bachelor’s degree and be proficient in Microsoft Office and Diligent tools. This full-time role involves significant interaction with corporate governance processes.

Qualifications

• Bachelor's degree in a related field is required.
• Currently or planning to study for CGQP.
• Proficiency in Microsoft Office, Adobe, and AI tools is a must.

Responsibilities

• Coordinate and schedule Board and Committee meetings.
• Maintain the Board Master Schedule.
• Prepare and manage Board and Committee packs on Diligent.
• Ensure compliance for subsidiary statutes.
• Act as a central information point for corporate requests.

Skills

Coordination and scheduling

Statutory compliance knowledge

Proficient in Microsoft Office

Communication

Education

Bachelor's degree in a relevant field

Studying for a Chartered Governance Qualifying Programme (CGQP)

Tools

Microsoft Office

Adobe

Diligent

Job description

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Company Secretarial Assistant

Apply locations London time type Full time posted on Posted 30+ Days Ago job requisition id R0011035

Responsibilities:

• Coordinate and schedule all Board and Committee meetings, including producing annual Board and Committee calendar, diarising all meetings, drafting agendas, issuing paper requests, and room/videoconference booking.
• Maintenance of the Board Master Schedule and Board and Committee Membership Schedule.
• Prepare, upload and manage Board and Committee packs on Diligent for review and distribution.
• Statutory compliance for group subsidiaries, including liaising with outsourced providers, statutory filings and updating registers on Diligent Entities.
• Act as a central point for corporate information requests, including audits, RFPs, and client coverage requests.
• Assist with drafting written resolutions, preparing minute extracts, and managing governance questionnaires.
• Liaise with external company secretaries to ensure smooth coordination of meetings and governance activities.
• Manage authorized signatory lists and director interest and related party confirmations.
• Attend and minute Board/Committee meetings as directed by the Group Company Secretary.
• Provide user access and training for Diligent Boards site for Directors and Attendees.
• Stay updated on governance best practices by attending industry events and liaising with committee chairs and directors.
• Diary and expenses management

Required Qualifications:

• Bachelor's degree in a relevant field.
• Currently (or looking to undertake) studying for a Chartered Governance Qualifying Programme" (CGQP)
• Proficient in Microsoft Office, Adobe, and AI tools.

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