Company Secretarial Assistant

RAPID RECRUITMENT SERVICES LTD; Harrow; On-site; GBP 43,000 - 52,000; Full time

Job summary

RAPID RECRUITMENT SERVICES LTD is seeking an experienced Company Secretary to provide maternity cover within the firm's corporate services team in Harrow. You will manage a portfolio of secretarial clients, ensure statutory compliance, and deliver a professional service to a busy professional practice.

The role focuses on preparing filings, keeping statutory registers up to date, and supporting AML and client due diligence as required. Strong knowledge of UK law and accuracy are essential.

Qualifications

• Experience in an accountancy practice, company secretarial firm, legal practice, or corporate services environment.
• Strong knowledge of UK company law and Companies House requirements.
• Experience preparing and filing company secretarial documents.

Responsibilities

• Manage a portfolio of company secretarial clients.
• Prepare and submit Companies House filings including Confirmation Statements and director/secretary changes.
• Maintain statutory registers and company records.

Skills

Company secretarial

UK company law

Companies House filings

MS Office

Attention to detail

Communication

Education

CGI qualification (Desirable)

Tools

Inform Direct

Iris Company Secretarial

Blueprint OneWorld

Diligent Entities

Job description

On behalf of a well‑established and highly regarded Accountancy Practice, we are seeking an experienced Company Secretary to provide maternity cover within the firm's corporate services team.

The successful candidate will be responsible for managing a portfolio of company secretarial clients, ensuring compliance with statutory obligations and delivering a professional, efficient, and client‑focused service. This is an excellent opportunity for an organised and proactive individual with strong knowledge of UK company law and Companies House requirements to join a busy and supportive professional practice environment.

Key Responsibilities

• Manage a portfolio of company secretarial clients.
• Prepare and submit Companies House filings, including:
• Confirmation Statements
• Changes to Directors and Secretaries
• Registered Office changes
• Share allotments and transfers
• Persons with Significant Control (PSC) updates
• Changes to company articles and constitutional documents
• Maintain statutory registers and company records.
• Prepare board minutes, written resolutions, and shareholder resolutions.
• Assist with company incorporations and company formations.

Compliance & Corporate Governance

• Ensure client companies remain compliant with the Companies Act and other relevant legislation.
• Monitor filing deadlines and maintain compliance calendars.
• Advise clients on routine company secretarial matters.
• Conduct company record reviews and rectify Companies House discrepancies where necessary.

Client Management

• Act as a key point of contact for company secretarial enquiries.
• Liaise with clients, accountants, solicitors, banks, and regulatory bodies.
• Build and maintain strong client relationships through professional and responsive service.

Practice Support

• Work closely with the accounts and tax teams to ensure seamless service delivery.
• Support onboarding of new corporate clients.
• Assist with AML and client due diligence procedures where required.
• Contribute to the development and improvement of internal processes and procedures.

Skills & Experience

• Previous experience within an accountancy practice, company secretarial firm, legal practice, or corporate services environment.
• Strong knowledge of UK company law and Companies House requirements.
• Experience preparing and filing company secretarial documents.
• Excellent organisational skills and ability to manage multiple deadlines.
• Strong written communication and drafting skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office applications.

Desirable

• Experience using company secretarial software such as Inform Direct, Iris Company Secretarial, Blueprint OneWorld, or Diligent Entities.
• CGI qualification or working towards qualification.
• Familiarity with AML and compliance requirements within professional services firms.
• Experience dealing with share restructures and more complex corporate actions.

Personal Attributes

• Professional and client‑focused.
• Able to work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Excellent interpersonal and communication skills.
• Proactive and able to prioritise workload effectively.

Key Performance Indicators (KPIs)

• Timely completion of Companies House filings.
• Maintenance of 100% statutory compliance for client portfolio.
• High levels of client satisfaction.
• Accurate record‑keeping and document management.
• Effective management of filing deadlines and compliance calendars.