Company Secretarial Assistant

G2 Legal Limited; City Of London; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A dynamic legal services firm in London is seeking a Company Secretarial Assistant to support high-net-worth clients in governance and compliance. The role involves maintaining statutory registers, assisting with meeting preparations, and supporting client transactions. The ideal candidate has 1-3 years of experience and strong organisational skills, with opportunities for hybrid working and CGI study support.

Benefits

Competitive Salary up to £45,000

Hybrid Working

CGI Study Support

Career Development

Qualifications

• 1-3 years of experience in a company secretarial, legal or governance role.
• Knowledge of corporate governance principles and UK regulatory frameworks.

Responsibilities

• Maintain statutory registers and ensure timely filing of documents.
• Assist with the preparation of client board meeting agendas and minutes.
• Support client transactions, including share issuances and acquisitions.
• Provide project support to senior team members.
• Maintain accurate records and manage correspondence.

Skills

Strong organisational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Experience with entity management software

Education

Part qualification with the Chartered Governance Institute (CGI)

Tools

Diligent Entities

Job description

An exciting opportunity has arisen for aCompany Secretarial Assistantto join a dynamic team in London. This role offers a unique chance to work with a diverse portfolio of clients across sectors such as real estate, professional services, technology, media and family offices. You'll be instrumental in supporting high-net-worth individuals, entrepreneurs and owner-managed businesses, delivering high-quality services in entity management, share transactions and statutory compliance.

Benefits

• Competitive Salary: Earn up to £45,000 based on your experience
• Hybrid Working: Enjoy the flexibility of 2-3 days in the office in London, with the rest of your week working from home
• CGI Study Support: This role offers full study support for your Chartered Governance Institute (CGI) qualification
• Diverse Client Portfolio: Gain invaluable experience working with a wide range of clients across various exciting sectors
• Career Development: This is a rewarding opportunity to truly develop your company secretarial career in a client-focused environment

Your Responsibilities

As a Company Secretarial Assistant, your day-to-day responsibilities will include, but are not limited to:

• Compliance Support:
  • Maintaining statutory registers and ensuring the timely filing of documents with Companies House
  • Assisting with the preparation and submission of confirmation statements and other statutory filings
• Governance and Board Support:
  • Assisting with the preparation of client board meeting agendas, papers and minutes
  • Helping to ensure compliance with governance policies and procedures
  • Coordinating with stakeholders to arrange client board and committee meetings
• Transactional Support:
  • Supporting the team with client transactions, including share issuances, restructuring and acquisitions
  • Ensuring compliance with relevant legal and regulatory requirements
• Team Collaboration and Development:
  • Providing administrative and project support to senior team members
  • Acting as a point of support for junior team members, contributing to knowledge sharing and mentorship
• General Administration:
  • Maintaining accurate records and filing systems
  • Managing correspondence and queries related to company secretarial matters

About you

We're looking for a proactive and collaborative individual with strong organisational skills and a keen eye for detail.

• Qualifications: A full or part qualification with the Chartered Governance Institute (CGI) would be welcomed, but is not a requirement – we're open to candidates who are part-qualified (studying for a CGI qualification) or have equivalent governance/legal training
• Experience: Ideally, you'll have 1-3 years of experience in a company secretarial, legal or governance role, with a strong background in entity management, preferably gained within a professional services firm
• Knowledge: Knowledge of corporate governance principles and UK regulatory frameworks is desirable
• Skills:
  • Strong organisational skills with the ability to manage multiple priorities
  • Excellent attention to detail and accuracy in all work
  • Good written and verbal communication skills
  • Ability to work effectively both independently and as part of a team
  • Proficiency in Microsoft Office and entity management software (experience with Diligent Entities is a plus!)

If this sounds like the right role for you and you're ready to take the next step in your company secretarial career, we encourage you to apply!