Company Secretarial Assistant

SW Group; City Of London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A leading accountancy firm in the UK is seeking a detail-oriented Company Secretary to support Board operations and maintain compliance. This permanent role involves managing meetings, documentation, and shareholder services. Ideal candidates will have experience in Company Secretarial roles and strong communication skills. Hybrid working options available.

Benefits

Competitive salary

Private medical insurance

Life assurance

Pension contribution

Generous holiday package

Cycle to work scheme

Fully funded training towards professional qualifications

Responsibilities

• Support with Group board and committee meeting preparations.
• Manage end-to-end meeting cycle for Subsidiary Boards.
• Professionally interact with internal and external contacts.
• Draft formal documents for annual meetings.
• Maintain registers to record share movements.
• Monitor cash and share transactions.
• Produce quality reporting from share data.
• Assist with M&A responsibilities.

Skills

Demonstrable experience in a Company Secretarial role

Excellent time management

Ability to work effectively as part of a team

Planning & organising skills

Excellent verbal and written communication skills

Ability to work independently

Education

CGI qualification (desired)

Job description

Company Description

At S&W, we help our clients thrive by simplifying the complex, illuminating new paths, and shaping solutions that make a difference. As one of the UK's top 10 fastest-growing accountancy firms, we have been a trusted partner since 1881-helping businesses and individuals meet challenges and seize opportunities across generations.

Built on expertise and driven by ambition, we provide a comprehensive range of services, including tax and accountancy, advisory and assurance, corporate finance, and restructuring. We are defined by our purpose-to help navigate challenges, unlock potential, and achieve the extraordinary.

Job Description

This role offers an opportunity to contribute to the strategic heartbeat of the organisation.

Reporting to the Deputy Company Secretary, you'll play a key role in the team as we manage Board and Committee operations and support high-level decision-making processes, maintain statutory records, ensure company compliance, and deliver shareholder services.

This role is ideal for a detail-oriented professional with a passion for corporate governance, who thrives in a fast-paced and collaborative environment and has a knack for navigating complexity.

This is a permanent role to be based at our London office, or at our Harrogate office, Yorkshire.

Responsibilities

• To support with Group board and committee meeting preparations including collating agendas, following up on reports for meeting packs, collating meeting packs and their distribution, catering, room bookings, coordination of meeting presenters/attendees
• To work independently in undertaking Board administration for a number of Subsidiary Boards and Committees, managing the end-to-end meeting cycle, including liaising with Chairs' to agree agendas and preparing minutes
• To deal professionally and effectively with internal and external contacts including board members and other senior individuals
• Lead on the arrangements and drafting of formal documents in relation to annual LLP Members' meetings and subsidiary AGMs
• Maintain, with appropriate oversight and support, registers to accurately record share and share award movements
• Ensure that cash and share transactions are monitored and funds are received and reconciled in a timely manner
• Analyse share related data from internal and external sources in order to produce quality reporting for senior management and finance
• Assist in the preparation of data required for annual share plan tax filings
• To assist with the departments responsibilities in relation to M&A, including transaction-related and integration tasks

Qualifications
Skills and Experience

To be successful in this role, you should have

• Demonstrable experience in a Company Secretarial role
• Excellent time management and flexible approach to working
• Ability to work effectively as part of a team
• Planning & organising skills including managing priorities to deadlines
• Excellent verbal and written communication skills
• Ability to work independently

Desired:

• Working towards (or have achieved) CGI qualification

Additional Information

As a colleague here at S&W you will have access to benefits that include

• Competitive salary
• Private medical insurance
• Life assurance
• Pension contribution
• Hybrid working model (role dependent)
• Generous holiday package
• Option to purchase additional holiday
• Shared parental leave
• Fully funded training towards professional qualifications
• Cycle to work scheme
• Season ticket loan
• Eye care support

We are proud to value the differences that a diverse workforce brings, representative of society and our clients. At S&W we have a wide range of highly active employee resource groups and we're delivering multiple diversity, equity and inclusion initiatives across the organisation. It is our commitment to provide a workplace where all colleagues, regardless of identity, background, or circumstance, feel respected as individuals and feel that they can achieve their full potential and work in a safe, supportive, and inclusive environment.

We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.