Company Secretarial Assistant

RAC; Bradley Stoke; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

RAC is seeking a Company Secretarial Assistant to support the Legal function. The role focuses on governance and administrative support, ideal for candidates with administrative backgrounds aiming for company secretarial careers. This hybrid position allows flexibility and offers professional development opportunities, including funding for qualifications.

Benefits

FREE RAC Ultimate Complete Breakdown Service

25 days annual leave plus bank holidays

Group Personal Pension scheme

Life Assurance cover

Confidential personal support service

Car salary sacrifice scheme

Access to online discounts portal

Colleague Share Scheme

Qualifications

• Knowledge of company secretarial procedures and UK Companies Act.
• Experience using MS Suite of programmes.
• Ambitious with a desire to succeed.

Responsibilities

• Provide day-to-day admin support to the secretariat function.
• Assist with maintaining corporate and statutory records.
• Support governance processes and corporate transactions.

Skills

Attention to detail

Relationship building

Knowledge of company secretarial procedures

Awareness of the UK Companies Act

Education

Part-qualified via CGI or preparing to qualify

Tools

MS Suite

Diligent or equivalent software

Job description

RAC is recruiting for a new Company Secretarial Assistant to join our Legal function. Reporting directly to the Company Secretary, this role will support the delivery of core company secretarial services and help maintain high governance standards through accurate records, good organisation, and strong administrative support.

This opportunity is ideal for someone with solid administrative experience who is interested in building a career in company secretarial work. You might be working in a legal or professional services setting or already supporting a company secretariat team. It would also suit a paralegal interested in transitioning into company secretarial work and who thrives in a fast-paced, dynamic environment. We welcome applicants who are part-qualified (via the CGI) or keen to study towards the qualification.

We offer full support to the right candidate, including funding and study time to complete the CGI’s qualifying programme if required.

This is a hybrid role, working 2 days a week from our Bradley Stoke office and 3 days a week from home, offering flexibility while being part of a dynamic and supportive team.

What You Will Do

1. General Administration: Provide day-to-day admin support to the secretariat function. This includes managing the company secretariat mailbox, tracking deadlines, preparing documents, coordinating signatures, filing records, and updating registers.
2. Statutory Compliance and Record Maintenance: Assist with maintaining accurate corporate and statutory records, such as member registers, share registers, director or officer appointments/resignations, and annual returns, ensuring compliance with statutory deadlines.
3. Governance Support: Help coordinate internal governance processes for group entities, in line with the Companies Act 2006, the Wates Principles of Governance, and best practice.
4. Corporate Transactions Support: Support the team with admin and documentation for corporate transactions, including equity transactions.
5. Stakeholder Liaison: Work closely with senior colleagues and stakeholders to coordinate meeting agendas, papers, and updates to support various sub-committees.
6. Governance Projects: Support ad hoc governance projects to improve standards across the Group, including annual content updates, conflicts of interest reviews, or process improvements.
7. Year-End Process Support: Support the year-end process for subsidiary entities, including preparation and approval of year-end accounts and the Annual Report content.

What You Will Need

• Knowledge and experience of company secretarial procedures
• Awareness of UK Companies Act
• Knowledge and experience of the role of professional bodies
• Strong attention to detail and ability to build positive relationships
• Experience using MS Suite of programmes
• Ambitious and desire to succeed
• Knowledge of Diligent or equivalent software (desired)
• Minute taking experience (desired)
• High degree of personal autonomy and professional integrity

In return, we offer…

At RAC, our colleagues do whatever it takes to help our customers. And we believe in rewarding you in return. As well as a competitive salary, you’ll have all these extra benefits:

• FREE RAC Ultimate Complete Breakdown Service from Day One.
• 25 days annual leave entitlement plus bank holidays.
• Option to join RAC’s Group Personal Pension scheme where we will match / contribute up to 6.5% on qualifying earnings.
• 2 x Basic Salary Core Employer funded Life Assurance cover (4 x for pension scheme members) with the option to flex up to 10 x cover through our flexible benefits offering.
• Confidential personal support service, available 24 hours a day every day of the year for you and any family members ages 16+ in your household.
• Car salary sacrifice scheme - after 12 months of employment, where you’ll enjoy significant tax savings, including electric vehicle options.
• Access to Orange Savings, our online discounts portal offering 1000’s of savings on high street retailers, supermarkets, holidays, tech, and much more.

When you join us, you will automatically be opted into our Colleague Share Scheme, called ‘Owning it together’. This is a unique opportunity for our colleagues to get rewarded for the outstanding work they deliver, to share in the future success of the RAC, and is no ordinary work benefit, incentive, or bonus!

We’re committed to developing a culture that is representative of the diverse communities we serve and one which is open, accessible, collaborative, and inclusive. We welcome applicants of all backgrounds and experiences.