Commercial Real Estate Legal Secretary

JR United Kingdom; Stockport; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent legal firm is seeking a Legal Secretary to support their Commercial Real Estate team. The successful candidate will play a pivotal role in administrative tasks, client interaction, and document preparation. With a focus on detail and efficiency, this position demands at least 3 years of relevant experience and a recognized secretarial qualification. Proficiency in Microsoft Office and the ability to prioritize tasks effectively are crucial for success in this dynamic environment.

Qualifications

• 3+ years experience as a Legal Secretary or Legal PA in Commercial or Residential property.
• Proficient in diary and email management.
• High level of attention to detail.

Responsibilities

• Provide secretarial support within the Commercial Real Estate team.
• Handle client communications, conduct conflict checks, and assist with billing processes.
• Make travel arrangements and conduct property searches.

Skills

Attention to detail

Task prioritization

Client interaction

Administrative support

Education

Secretarial qualification (ILEX, Pitmans, Quest, RSA or equivalent)

Tools

Microsoft Office

Job description

Role Overview

The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.

Duties/Responsibilities

• Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
• Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
• Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
• Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
• Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
• Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
• Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
• Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
• Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
• Billing Support: Assist fee earners with billing processes.

Skills & Experience

• At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property.
• A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
• Proficient in using Microsoft Office packages in a professional capacity.
• Experience in full diary and email management.
• High level of attention to detail.
• Ability to prioritize tasks effectively.