Commercial Real Estate Legal Secretary

JR United Kingdom; Guildford; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading law firm in Guildford seeks an experienced Legal Secretary to provide critical support within its Commercial Real Estate team. This role involves extensive administrative duties, client interaction, and document management. Ideal candidates will possess a secretarial qualification and at least 3 years of relevant experience, demonstrating attention to detail and effective task prioritization.

Qualifications

• Minimum 3 years as Legal Secretary/Legal PA.
• Experience in Commercial and Residential property.
• Proficient in Microsoft Office.

Responsibilities

• Provide comprehensive secretarial support to fee earners.
• Manage client correspondence and filing.
• Handle document preparation and travel arrangements.

Skills

Attention to Detail

Diary Management

Client Interaction

Administrative Support

Communication

Education

Secretarial Qualification (ILEX, Pitmans, Quest, RSA or equivalent)

Tools

Microsoft Office

Job description

Social network you want to login/join with:

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Client:

Reed

Location:

guildford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Role Overview

The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.

Duties/Responsibilities

• Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
• Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
• Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
• Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
• Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
• Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
• Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
• Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
• Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
• Billing Support: Assist fee earners with billing processes.

Skills & Experience

• At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property
• A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
• Proficient in using Microsoft Office packages in a professional capacity.
• Experience in full diary and email management.
• High level of attention to detail.
• Ability to prioritize tasks effectively.