Commercial Real Estate Legal Secretary

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the legal sector is seeking an experienced Legal Secretary to support its Commercial Real Estate team in Edinburgh. The role involves providing comprehensive administrative support, managing client interactions, and assisting with document preparation and billing. Ideal candidates will have at least three years of experience and a relevant secretarial qualification, coupled with strong proficiency in Microsoft Office.

Qualifications

• At least 3 years of professional experience as a Legal Secretary / Legal PA.
• A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
• Proficient in Microsoft Office.

Responsibilities

• Assist fee earners with administrative tasks like bundling, indexing, and organization.
• Serve as first point of contact for clients via phone, email, and face-to-face interactions.
• Prepare client registration documents and conduct billing support.

Skills

Attention to detail

Prioritization

Client interaction

Document preparation

Education

Secretarial qualification (ILEX, Pitmans, Quest, RSA or equivalent)

Tools

Microsoft Office

Job description

Social network you want to login/join with:

col-narrow-left

Client:

Reed

Location:

edinburgh, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

col-wide

Job Description:

Role Overview

The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.

Duties/Responsibilities

• Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
• Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
• Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
• Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
• Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
• Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
• Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
• Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
• Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
• Billing Support: Assist fee earners with billing processes.

Skills & Experience

• At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property
• A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
• Proficient in using Microsoft Office packages in a professional capacity.
• Experience in full diary and email management.
• High level of attention to detail.
• Ability to prioritize tasks effectively.