Commercial Property Legal Assistant

JR United Kingdom; Portsmouth; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm is seeking a Commercial Property Legal Assistant in Portsmouth to join their team on a full-time basis. This role includes preparing legal documents, managing client appointments, and utilizing case management systems. Ideal candidates will have strong legal administration experience and excellent communication skills, ensuring high-level client service.

Qualifications

• Legal right to work in the UK required.
• Experience in client communication and document handling.
• Ability to perform under pressure and manage deadlines.

Responsibilities

• Preparing correspondence and documents through typing.
• Managing appointments and filing systems.
• Attending to clients professionally via phone and in-person.

Skills

Legal Administration experience

Excellent client service skills

Ability to work to tight timescales

Excellent communication skills

Experience in audio and copy typing

Tools

Proclaim

Land Registry Portal

MS Word

Job description

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Commercial Property Legal Assistant, portsmouth, hampshire

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Client:

Work with Yorkshire

Location:

portsmouth, hampshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

WorkwithYorkshire are working with a local law client, who have a fantastic opportunity for a Legal Assistant to join their Commercial Property team based in Malton. This is a permanent, full time role, working Mon – Friday with hybrid working available after probation.

Duties:

• Preparing correspondence and documents through audio and copy typing.
• Administer the filing in correct date order and on a timely basis.
• Preparing the mail and enclosures for despatch, ensuring that all mail to be posted is given to the Legal Adviser with all relevant enclosures.
• Making appointments, arrange meetings, book meeting rooms and to maintain an up-to-date diary for the Legal Adviser.
• Attending clients both in person and on the telephone and to provide assistance in a professional and friendly manner in keeping with the firm’s standards for client care.
• Being responsible for the opening of files on firm’s case management system (Proclaim) and their day to day maintenance in accordance with the department’s Risk Management procedures.
• Complying with the firm’s procedures and standards for correspondence and documents (including typing, saving and printing) and to make the best use of facilities including Proclaim and Word to ensure maximum efficiency.
• To use the Land Registry Portal for downloading official copies, copy documents and plans and relevant registrations and saving to matter number, and carrying out priority and Land Charges searches.
• Preparation and submission of SDLT forms online.

Key skills and experience;

• Legal Administration experience
• Excellent client service skills, with a calm and supportive nature which is sympathetic to client needs
• Ability to work to tight timescales and under pressure
• Excellent communication and interpersonal skills, both face to face and over the phone
• Experience in audio and copy typing
• Experience and competence in obtaining accurate messages from clients over the phone

To be eligible to apply for this role, you must also have the legal right to work in the UK.

For an informal discussion about this role, please call Georgina on 01904 566055