Commercial Property Administrator – Islington N1

Round Pegs Recruitment; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading property investment company in Islington is seeking an experienced Commercial Property Administrator to join their management team. The successful candidate will be responsible for various administrative tasks, ensuring smooth operations and compliance within the property management department. This role includes communicating effectively with tenants and contractors, managing documentation, and assisting with health and safety auditing. Our client offers a competitive salary range and various employee benefits including private medical insurance.

Benefits

Private medical insurance

Cycle to work scheme

Travel loan

Qualifications

• Experience in property roles – residential or commercial.
• Knowledge of general repairs and maintenance.
• Knowledge of health and safety.

Responsibilities

• Assist with day-to-day operations of the Commercial Property department.
• Serve as primary contact for tenants and contractors.
• Support health and safety compliance.
• Manage keys and diary for the Commercial Property team.

Skills

Communication skills

Attention to detail

IT/Computer literacy

Team player

Autonomy

Client management

Education

Minimum A Levels in relevant subjects

Tools

Word

Excel

Horizon

Meridian

Vantify

Job description

Commercial PropertyAdministrator – Islington N1An exciting opportunity has arisen for an Property Administrator to join our Client based in Islington, N1This well-established and successful property investment company is currently seeking a candidate to join their in-house Commercial Property Management team. This role offers a valuable opportunity to be part of a dynamic team managing a varied and high-profile portfolio.The company own and manage a substantial and diverse property portfolio of circa 800 commercial and residential assets.You will play a vital role in supporting the overall administration functions of the Commercial Property Department. This role focuses on ensuring the smooth and effective implementation of operating procedures and systems across the department, while acting as a central point of coordination between various internal teams, tenants, and contractors.Responsibilities include but not limited to:

• Assist with the day-to-day operations of the Commercial Property department across all areas of property management.
• Serve as the primary point of contact for tenants and contractors, handling queries and requests in a professional and timely manner.
• Collaborate closely with Property Managers and internal departments including Lettings, Residential, Service Charge, and Legal.
• Raise tickets upon receiving reports of property-related issues.
• Generate job orders as instructed by Property Managers for maintenance or repair works.
• Track and update the progress of jobs through to completion.
• Create POs for all logged commercial repair works.
• Distribute POs to contractors daily.
• Amend POs where necessary and ensure accuracy.
• Obtain and record quotes from contractors.
• Close POs upon confirmation of job completion.
• Support the department in overseeing health and safety compliance.
• Instruct and coordinate health and safety audits.
• Conduct site visits (as requested) to verify completion of remedial actions.
• Attend monthly compliance meetings and ensure audit schedules are followed.
• Compile and share compliance statistics with the commercial team; assist with remedial work coordination.
• Coordinate the setup and closure of utility accounts (electricity, gas, water) for commercial & residential properties.
• Liaise with utility providers to resolve billing issues or service interruptions.
• Maintain accurate records of utility providers, contracts, and account details.
• Assist with meter readings and ensure timely submissions where required.
• Support with utility-related queries and coordinate updates when tenant changes occur.
• Submit contractor invoices to the Accounts Department for processing.
• Investigate and resolve invoice discrepancies or errors.
• Conduct weekly status updates and checks on contractor invoices.
• Act as the first point of contact for commercial tenants.
• Assist property managers with repair, service charge, utility, and insurance-related queries.
• Provide professional and responsive communication at all times.
• Issue clear and timely work instructions to contractors.
• Maintain and update PO trackers.
• Address invoice queries and monitor the progress of outstanding works.
• Manage keys: arrange, distribute, and track key usage.
• Oversee diary management for the Commercial Property team.
• Monitor and manage the team’s administrative/utilities email inbox.
• Attend supplier review meetings (e.g. with cleaning companies).
• Oversee telephone system setup, including diversions when staff are absent.

The Successful Applicant will need to possess the following skills:

• Demonstrable experience in property roles – residential or commercial
• Demonstrable knowledge of general repairs and maintenance
• Demonstrable knowledge of health and safety
• Minimum A Levels in relevant subjects i.e. Business/Administration or equivalent professional qualifications
• Approachable and confident when dealing with client enquiries
• Able to work within a fast paced team
• Autonomous, able to work independently
• A good team player – friendly and personable
• Excellent communication skills, both written and verbal
• IT/Computer literate (Word and Excel)
• Desirable knowledge of Software packages Horizon, Meridian and Vantify
• Attention to detail and numerate
• Reliable and punctual

The hours will be:Monday to Friday – 8:30am to 5:30pmPlus private medical insuranceCycle to work schemeTravel loanSalary range will be:£30,000 to £35,000If this role is of interest to you and you have the necessary role requirements, please submit your most up to date CV and contact details to Louise Foster at Roundpegs Property Recruitment today.Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Roundpegs Recruitment. If you are already registered with Roundpegs Recruitment, please express your interest in this role to your consultant.