Commercial Property Admin Assistant

Clayton Legal; Preston; On-site; GBP 40,000 - 60,000; Full time

Job summary

A modern specialist firm of solicitors in Preston seeks an energetic Administrative Assistant to support the Commercial Property team. Responsibilities include managing documents, supporting Fee Earners, and ensuring efficient office operations. Candidates should have a good standard of English, experience in a legal admin role (2+ years), and be proficient in Microsoft Office. The position offers a competitive salary, holidays, and regular social events.

Benefits

Competitive Salary

Days holiday plus bank holidays and Christmas Shutdown

Free on-site parking

Regular social events

Qualifications

• Demonstrable experience of working in a legal administrative role for at least 2 years.
• Legal right to live and work in the UK.

Responsibilities

• Providing administrative support to Fee Earners.
• Ensuring incoming post, emails and faxes for the department are filed correctly.
• Printing, copying, scanning and filing of documents.
• Organising and maintaining files and records (both physical and electronic).
• Updating Fee Earner timesheets.
• Ensuring confidentiality and security of all practice and client documentation.

Skills

Good standard of English, both verbal and written

Good standard of computer literacy and experience working with Microsoft Office

Organisational skills

Attention to detail

Ability to work under pressure

Tools

Credas

DocuSign

Partner for Windows software

Job description

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Commercial Property Admin Assistant, Preston

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Client:

Clayton Legal

Location:

Preston, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

b42d291fb9c8

Job Views:

5

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

My client is a modern specialist firm of solicitors based in the West Midlands, offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK.

They are looking for an energetic Administrative Assistant to join their successful office-based Commercial Property team in the West Midlands.

Reporting to the Head of Commercial Property, you will be tasked with a varied range of administrative jobs to ensure the smooth running of a busy department.

Responsibilities

• Providing administrative support to Fee Earners
• Ensuring incoming post, emails and faxes for the department are filed correctly
• Printing, copying, scanning and filing of documents
• Utilising the Firm’s Case Management System to best effect
• Organising and maintaining files and records (both physical and electronic)
• Taking messages and making appointments using computer diary system
• Updating Fee Earner timesheets
• Closing files
• Preparing and sending files to archive/safe custody
• Retrieving documents and files from archive/safe custody
• Any other duties commensurate to your role that are reasonably asked of you by the Partners
• Complying with the Firm’s various policies and procedures, as set out in the office manual
• Ensuring the confidentiality and security of all practice and client documentation and information
• Ensuring that outstanding client care is given at all times

Experience and Qualifications

• A good standard of English, both verbal and written
• Legal right to live and work in the UK
• A good standard of computer literacy and experience working with Microsoft Office
• Demonstrable experience of working in a legal administrative role for at least 2 years
• Experience using Credas, DocuSign and Partner for Windows software

Person Specification

They are looking for a candidate who is organised, friendly and helpful. You must have keen attention to detail and be comfortable working under pressure to deadlines.

Competitive Salary
days holiday plus bank holidays and Christmas Shutdown
Free on-site parking
Regular social events