Commercial/Projects Administrator

Seven Towers Agency; Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a versatile administrator to manage customer projects within a dynamic team. This hybrid role offers the chance to engage with various departments, from Engineers to Finance and Sales, ensuring smooth operations throughout the customer journey. Responsibilities include creating quotations, responding to inquiries, and coordinating schedules efficiently. The company fosters a positive work environment with flexible working arrangements, making it an exciting opportunity for a self-starter who thrives in a varied role. Join a growing team and contribute to impactful projects while enjoying competitive benefits.

Benefits

Flexible Working

Private Medical Insurance

Good Pension Scheme

Free Parking

Qualifications

• Experienced administrator capable of coordinating multiple tasks efficiently.
• Strong numeracy skills for processing and interpreting data and invoices.

Responsibilities

• Create quotations and respond to customer queries.
• Order parts, track stock, and schedule jobs for Engineers.

Skills

Administrative Skills

Numeracy Skills

Organizational Skills

Time Management

Education

Experience in Administration

Tools

Scheduling Software

Invoicing Software

Job description

This company creates world-class cutting-edge technology and has many of the leading Utilities as customers such as the Water, Power, and Wind energy companies, in Scotland and across the UK. This role works within a small office and will be standalone, responsible for the administration of all the customer projects for the Engineers. It gives an amazing opportunity for someone rounded and capable; the job is hugely varied and interesting, no two days are ever the same. The team has a great dynamic, and the company is a positive environment and growing quickly.

The office is in Glasgow, and the role can be Hybrid with a couple of days from home.

The role

Responsibilities

This administrative role is very broad, with responsibilities at every stage of the customer journey. You will interact across the business internally, between the Engineers, Finance, and Sales, and have some customer contact. A few of the specific responsibilities are as follows:

1. Creating quotations for the customers
2. Responding to customer queries
3. Ordering parts required for upcoming jobs
4. Generally keeping track of stock in the warehouse
5. Booking in jobs onto the system, and scheduling them into Engineers' calendars, helping to organise their time efficiently
6. Using the job completion paperwork to generate invoicing paperwork

The ideal candidate

You will be an experienced administrator, capable of coordinating people and lots of moving parts with confidence. You will be a self-starter, able to manage your own time and prioritise. Helpful skills include good numeracy as you will be processing and needing to interpret data, invoices, etc., and a logistical mind to juggle all the moving parts.

As well as a competitive salary, the office environment will be nice, there is flexible working, and you can work from home two days a week. There is a good pension scheme, free parking, and private medical insurance.

Please apply straight away! We will process applications within two working days; if after this time you haven't been contacted, unfortunately, you have not been successful in reaching the shortlist on this occasion.