Commercial Operations Assistant

Scottish Council of Independent Schools; United Kingdom; Remote; GBP 22,000 - 30,000; Full time

Job summary

St Leonards is a renowned independent day and boarding school in St Andrews seeking a Commercial Enterprise Assistant to help grow and manage the school’s commercial holiday activities and lettings portfolio.

You will work with the Commercial Enterprise Manager to design clubs for 5–18s, coordinate staffing, bookings, safeguarding, and data compliance, while supporting operational admin across the Leonard Link Club and Priorsgate Lettings.

Responsibilities

• Assist in organising school-run holiday activity camps and after-school care.
• Support sourcing staff to run activity clubs and after-school care.
• Provide childcare and instruction for activities during camps, with safeguarding.
• Help plan and deliver commercial lettings and activities on campus.
• Support booking systems, payments processing, and data compliance.
• Ensure PVG and Health & Safety compliance, risk assessments when needed.
• Assist with insurance, contracts, and liaison with Finance and People Development.

Job description

Package Description:

Job Overview

Reporting to the Commercial Enterprise Manager, the Commercial Enterprise Assistant will be responsible for delivering parts of the commercial strategy. The School has a wide range of excellent facilities including a swimming pool, astro turf,meeting rooms, 5 x luxury flats, and a mix of prime venue spaces and accommodation, in the heart of St Andrews. The School offers a fantastic location and there is a huge opportunity to generate income. This is an exciting and entrepreneurial role, where the role holder will be responsible for growing and maintaining a profitable portfolio of clients for the commercial part of the School’s business - namely the School holiday (day) activities club. Duties include pursuing existing and new, local activity opportunities, leading the sales and marketing strategy to support, as well as overseeing the delivery of holiday based activity camps.

Main Areas of Responsibility

Assisting the Commercial Enterprise Manager and Commercial Enterprise Coordinator with organising and facilitating school run holiday activity camps, after school care and commercial lettings:

• Assisting the Commercial Enterprise Manager and Commercial Enterprise Coordinator in designing and implementing activity clubs for 5 - 18 yrs old to make a profit for the Enterprise Business and supporting the operational running and administration of the Leonard Link Club, the School’s after school care provision.
• Assisting the Commercial Enterprise Manager with sourcing staff tosupport activity clubs and after school care.
• Be prepared to stand in as temp staff, for activity camps and after school care, if required:- Provide childcare and instruction for a range of sporting, artistic and recreational activities during the holiday activity camps.- Provide a safeguarding role before, during and after camps and activities.
• Supporting planning, generating and delivering stimulating and a varied programme of commercial lettings and activities, both daytime and residential to be held on St Leonards campus, during appropriate term time and school holiday windows.
• Sourcing, installing and managing robust booking systems for commercial lets and ensuring regular communication is maintained with interested parties and the Finance Department.
• Ensure relevant data gathering systems are compliant with GDPR regulations.
• Liaising with the People Development Manager to ensure relevant contractual arrangements are in place.
• Assisting the Commercial Enterprise Manager to have the sufficient insurance policies, risk assessments (where required) and certification in place to operate safely.

To provide operational and administrative support for the Commercial Enterprise Department:

• Provide any other administrativesupport tasks as required.
• Support the team with the staffing and administration of the St Leonards Shop.
• Provide operationalsupport to Priorsgate property Letting, on request and as part of a wider team:
• Assisting with managing bookings and processing payments on commercial booking systems.
• Providing operational support such as providing keys, checking facilities, and the handover and takeover of the commercial lets including pre and post inspection of facilities.

Safeguarding and Compliance

• To undertake all relevantChild Protection and Safeguarding training as required.
• Ensuring staff have suitable PVG clearance and first aid training as required
• To ensure that the complaints policy is followed effectively, carry out appropriate investigations when concerns are raised and ensure that any formal procedure is followed in a fair and equitable manner.
• To be aware of and apply the School’s policy on Health and Safety, including matters relating to risk assessments,fire regulations and maintenance/works issues, to help to ensure the safety of staff and pupils and to raise their attention to Health and Safety regulations and responsibilities.

This is not intended to be an exhaustive list of responsibilities and duties. It is expected that the post holder will participate in other reasonable activities which may be required to meet the needs of the School or for better fulfillment of the role.

The closing date and time for applications is Noon on 5 October 2026.

Please note - St Leonards cannot offer visa sponsorship therefore applicants must have the right to work in the UK.

Any questions may be directed to [e-mail] in the first instance.

All successful applicants will be required to be accepted for membership of the Disclosure ScotlandProtecting Vulnerable Groups (PVG) scheme.

About St Leonards

St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location - there are sandy beaches, world-class Links golf courses, and historic sites on its doorstep.

St Leonards delivers the inspiring, globally-recognised International Baccalaureate curriculum (which has been praised by university admissions officers for its focus on deepening learning learning, offering wider subject options, and enriching minds) for pupils aged five to 18, and was the first school to be accredited as an all-through IB school in Scotland. It is one of just two schools in the UK to actively offer all four IB programmes, ensuring a seamless learner journey. The youngest pupils follow the Primary Years Programme, which goes hand-in-hand with the vibrant Outdoor Learning programme at St Leonards. This is followed by the Middle Years Programme and (I)GCSEs. In the Sixth Form, pupils choose between the Career-related Programme and the Diploma Programme.

St Leonards enjoys a rich sporting heritage, and continues to boast a strong record of achievement with pupils representing the school nationally in golf, rugby, lacrosse, hockey, horse riding, and small-bore rifle shooting. The leading five-tier Golf Programme continues to go from strength to strength, the Duke of Edinburgh Award is the fastest growing of all Scottish independent schools, and an exciting calendar of trips and activities ensures pupils leave St Leonards equipped with the skills required to succeed in today’s ever-changing world. Truly an education ‘Ad Vitam’ (for life).