Admissions Assistant

Scottish Council of Independent Schools; United Kingdom; Remote; GBP 19,000 - 24,000; Full time

Job summary

St Leonards School in St Andrews, Scotland, is seeking an Admissions Assistant to join the External Relations team. This full-time role (37.5 hours/week) balances CRM management with family liaison to ensure a precise admissions pipeline.

You will receive full training and have opportunities for further learning and development. The role involves processing applications via the CRM, coordinating Open Days and tours, assisting with UKVI visa documents, and advising on IB and GCSE programmes.

Qualifications

• Proven experience working with data and systems, with the ability to learn new software quickly.
• Sharp attention to detail with knowledge of GDPR and visa compliance.
• Strong organisational and time-management skills with the ability to manage multiple priorities.

Responsibilities

• Act as the primary CRM user, ensuring swift application processing, GDPR compliance, and accurate reporting.
• Manage logistics for Open Days, entry testing, and personalised tours while drafting formal offers.
• Assist with vital UKVI / Home Office visa documentation and partner agent onboarding.
• Provide rapid, helpful guidance on our academic programmes (IB & GCSE).

Skills

Data handling

GDPR knowledge

Attention to detail

Organisation

Communication

Safeguarding

Cultural awareness

Job description

Package Description:

Admissions Assistant

This is a full time role at 37.5hrs per week

Join our dynamic External Relations team and play a pivotal role in shaping the first impressions of our global school community. In this varied role, you will report to the Registrar and will balance technical CRM management with warm family liaison, ensuring our admissions pipeline runs with absolute precision and care.

You will receive full training on our processes and procedures and have the opportunity for further learning and development.

What You’ll Do:

• Act as the primary CRM user, ensuring swift application processing, GDPR compliance, and accurate reporting.
• Manage logistics for Open Days, entry testing, and personalised tours while drafting formal offers.
• Assist with vital UKVI / Home Office visa documentation and partner agent onboarding.
• Provide rapid, helpful guidance on our prestigious academic programmes (IB & GCSE).

What We’re Looking For:

• Proven experience working with data and systems supported by the ability to learn new software quickly
• Sharp attention to detail ideally with knowledge of GDPR and visa compliance.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Exceptional communication skills to build rapport with global families.
• A collaborative mindset aligned with strong safeguarding standards.
• A high level of cultural awareness and sensitivity.

You can find full details of the role in the Candidate Information Pack.

The application process

St Leonards is committed to creating a diverse and inclusive culture, where all members of the community - colleagues, pupils and families - are seen and valued.

This culture ensures that St Leonards delivers an outstanding global education in a multi-cultural living, learning and working environment.

Closing date and time for applications is Noon on 28th September 2026 however we reserve the right to close the vacancy earlier. Interview to take place ASAP.

Please note :

• As this vacancy is being re-advertised previous applicants need not apply
• St Leonards cannot offer visa sponsorship therefore applicants must have the right to work in the UK

Any questions may be directed to [e-mail] in the first instance.

All successful applicants will be required to be accepted for membership of the Disclosure Scotland Protecting Vulnerable Groups (PVG) scheme.

About St Leonards

St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location - there are sandy beaches, world-class Links golf courses, and historic sites on its doorstep.

St Leonards delivers the inspiring, globally-recognised International Baccalaureate curriculum (which has been praised by university admissions officers for its focus on deepening learning learning, offering wider subject options, and enriching minds) for pupils aged five to 18, and was the first school to be accredited as an all-through IB school in Scotland. It is one of just two schools in the UK to actively offer all four IB programmes, ensuring a seamless learner journey. The youngest pupils follow the Primary Years Programme, which goes hand-in-hand with the vibrant Outdoor Learning programme at St Leonards. This is followed by the Middle Years Programme and (I)GCSEs. In the Sixth Form, pupils choose between the Career-related Programme and the Diploma Programme.

St Leonards enjoys a rich sporting heritage, and continues to boast a strong record of achievement with pupils representing the school nationally in golf, rugby, lacrosse, hockey, horse riding, and small-bore rifle shooting. The leading five-tier Golf Programme continues to go from strength to strength, the Duke of Edinburgh Award is the fastest growing of all Scottish independent schools, and an exciting calendar of trips and activities ensures pupils leave St Leonards equipped with the skills required to succeed in today’s ever-changing world. Truly an education 'Ad Vitam' (for life).