Commercial Income Coordinator

Abm-Industries-Inc.-2; Greater London; On-site; GBP 27,000 - 31,000; Full time

Job summary

ABM Heathrow is seeking a Commercial Income Coordinator to coordinate and recover supplier commercial income, ensuring rebates, incentives, credits and other contractual income are tracked and collected in line with supplier agreements.

Working with Procurement, Finance, Billing and suppliers, the role supports commercial performance through accurate reporting and robust financial controls. Strong Excel and administration experience are essential.

Qualifications

• Administration experience
• Strong Excel skills
• Experience maintaining trackers
• Excellent attention to detail
• Ability to reconcile financial information
• Strong organisational skills

Responsibilities

• Supplier Rebate Administration: maintain rebate register and tracker; monitor spend; confirm entitlement and payment schedules; submit rebate claims; chase payments; resolve queries.
• Financial Administration: process rebate invoices, credit notes, payments, statements; ensure correct allocation; support reconciliation of rebate accounts.
• Commercial Performance: analyse spend vs rebate agreements; identify missed income; support procurement with forecasts; highlight risks and opportunities.
• Contract Administration: maintain rebate agreements; upload contracts in Coupa; monitor expiry; ensure rebate terms align; maintain documentation.
• Commercial Reporting & Forecasting: maintain tracker; produce monthly reports on rebates earned/received/ outstanding; forecast income; highlight risks.
• Supplier Relationship Support: liaise on rebate calculations, spend reports, credit notes, payment queries; build relationships with supplier finance teams.

Skills

Administration experience

Excel skills

Tracker maintenance

Attention to detail

Financial reconciliation

Organisational skills

Tools

Coupa

Job description

JOB TITLE: Commercial Income Coordinator

LOCATION: Heathrow

REPORTING TO: Procurement Director

SALARY: £27,000 - £31,000 per annum

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department [e-mail]. We're here to help!

SCOPE OF THE ROLE

The Commercial Income Coordinatoris responsible forcoordinating and recovering supplier commercial income, ensuring rebates, supplier incentives,creditsand other contractual income are accurately tracked, claimed,reconciledand collectedin accordance withsupplier agreements.

Working closely with Procurement, Finance, Billing, Accounts Payable and suppliers, the role supports commercial performance throughaccuratereporting, forecasting and income recovery whilemaintainingrobust financial controls and audit-ready documentation.

Key Responsibilities

Supplier Rebate Administration

• Maintain the supplier rebate register and commercial income tracker.
• Monitorsupplierspend against rebate agreements.
• Contact suppliers to confirm rebate entitlement, spend levels and payment schedules.
• Prepare andsubmitrebate claimsin accordance withcontractual agreements.
• Chase outstanding rebate payments.
• Resolve rebate queries with suppliers.

Financial Administration

• Work with Accounts Payable and Finance to process:
• rebate invoices
• supplier credit notes
• rebate payments
• supplier statements
• Ensure all commercial income is correctlyallocated.
• Support reconciliation of supplier rebate accounts
• Investigate payment discrepancies.

Commercial Performance

• Analysesupplierspend against contractual rebate agreements.
• Identifymissed commercial income opportunities.
• Support Procurement Managers byvalidatingsupplier commercial performance.
• Maintainaccuratecommercial forecasts.
• Highlight risks and opportunities to maximise supplier income.

Contract Administration

• Maintain supplier rebate agreements.
• Upload andmaintainrebate contracts within Coupa.
• Monitor contract expiry dates.
• Ensure rebate termsremainaligned to current supplier agreements.
• Maintain supporting documentation.

Commercial Reporting & Forecasting

• Maintain the Procurement Rebate Tracker.
• Produce monthly reports covering:
• rebates earned
• rebates received
• outstanding claims
• aged debt
• forecast commercial income
• Highlight risks and opportunities.

Supplier Relationship Support

• Liaise with suppliers regarding:
• rebate calculations
• spend reports
• credit notes
• payment queries
• Build effective working relationships with supplier finance teams.

Key Relationships

• Billing
• Category Managers
• Procurement Managers

Governance

• Maintainaccurateaudit records.
• Ensure documentation supports internal and external audit requirements.

Ensure rebate administrationcomplies withProcurement and Finance controls.

Essential

• Administration experience
• Strong Excel skills
• Experiencemaintainingtrackers
• Excellent attention to detail
• Ability to reconcile financial information
• Strong organisational skills

Desirable

• Procurement experience
• Finance or Accounts Payable experience
• Experience using Coupa
• Experience managing supplier rebates or commercial income

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our

About ABM:

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

For more information, visit.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.