Commercial Coordinator

Instagroup Ltd; Wokingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading energy solutions provider in the UK is seeking a Commercial Coordinator. This role involves supporting the bid process, managing sales leads, and providing administrative support across projects. Ideal candidates will have strong Excel skills, experience in commercial environments, and excellent communication abilities. The position offers a competitive salary and opportunities for professional development.

Benefits

Competitive salary up to £30k per annum

12% annual performance bonus

Up to 6% pension contribution

25 days leave, plus bank holidays

£600 annual personal development budget

Regular staff events

Referral scheme

Laptop

Opportunities for career growth

Qualifications

• Experience in a Commercial or project environment.
• Ability to communicate effectively at all levels.
• High degree of personal initiative and commitment.

Responsibilities

• Support the Bid Lead on tenders, including pricing and estimating.
• Monitor sales-related emails and log opportunities via Salesforce.
• Provide administrative support for project delivery.

Skills

Advanced Excel

MS Word

Excellent organisation skills

Excellent communication skills

Attention to detail

Job description

What we do:

At InstaGroup, we are nationally recognised for our experience, technical knowledge, and expertise as leading installers of energy efficiency and renewables solutions for our customers.

Our purpose is to deliver innovative and cost-effective solutions to save energy, improve buildings, lower domestic bills, and cut carbon emissions, giving our customers peace of mind.

Established in 1980, InstaGroup has developed a vast product stack and services including Flooring, Insulation, Solar Energy, and Heating Solutions.

We are committed to sustainability, with over 80% of the material we use being recycled or from sustainable sources.

Our Mission:

At InstaGroup, we are motivated by a clear mission: to transform the energy sector by delivering innovative, sustainable solutions that surpass our customers' expectations.

Through our steadfast commitment to excellence, integrity, and environmental responsibility, we aspire to lead the field in energy advancement while positively influencing the world around us.

With each project, product, and partnership, we endeavour to forge a brighter, more sustainable future for generations to come

We are looking for a Commercial Coordinator to join the growing Commercial Team. The department offers company wide support to our profit centres and focuses primarily on building relationships with key partners and tendering for project work across the UK. The department is formed of Commercial Director, Partnerships Manager, Commercial Manager, Local Authority Engagement Manager and Bid Lead. This role will report to the Partnerships Manager but will work closely with all department members in a supporting them in their daily activities. The role will be varied and requires a candidate that is adaptable, organised and focused.

Key Responsibilities:

• Support the Bid Lead on tenders, including pricing and estimating exercises, preparing quotations, and collating information required for submissions.
• Monitor and track sales-related emails, ensuring opportunities are logged accurately via Salesforce.
• Take responsibility for managing Able to Pay leads across our installer network — coordinating responses, tracking engagement, and supporting conversion into sales.
• Provide administrative support for project delivery, including document control and coordination with internal teams and external stakeholders.
• Contribute to the continuous improvement of templates and processes used in the bid and sales lifecycle.
• Prepare and maintain reports tracking live project updates and performance against key delivery targets.
• Deliver excellent customer service by responding to queries and ensuring a positive experience throughout the customer journey.
• Work collaboratively with the Commercial Team, providing cover and support as required to maintain team efficiency.
• Keep the Partnerships Manager informed of relevant updates, risks, and progress across bids, ATPs, and active projects.

Skills and Experience Required:

• Advanced Excel, MS Word
• Experience in a Commercial or project environment
• Excellent organisation and communication skills, both written and verbal.
• Attention to detail and accuracy.
• Ability to communicate effectively at all levels.
• A high degree of personal initiative, responsibility and commitment, coupled with integrity and enthusiasm in a potentially fast-paced environment.

What We Offer:

• Competitive salary up to £30k per annum
• 12% annual performance bonus
• Up to 6% pension contribution
• 25 days leave, plus bank holidays (increasing to 28 days after 5 years' service)
• £600 annual personal development budget
• Regular staff events
• Referral scheme – earn up to £500 for each successfully recommended employee
• Laptop
• Opportunities for career growth and development.

Equal Opportunity Statement:

At InstaGroup, we are dedicated to fostering an inclusive workplace culture that values diversity in all its forms. We believe that every individual brings unique perspectives, experiences, and talents to our team, and we are committed to creating an environment where everyone feels respected, supported, and empowered to thrive. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, ethnicity, gender, sexual orientation, religion, age, disability, or any other characteristic protected by law. We encourage individuals from all backgrounds to apply for opportunities at InstaGroup.