Commercial Coordinator

Colas Rail UK; Rugby; On-site; GBP 30,000 - 60,000; Full time

Job description

Make your mark with Colas Rail UK

At Colas Rail, differences matter. Join a team where being your authentic self is respected, encouraged, and vital to our success. At Colas Rail you'll be at home. You'll be welcomed into an inclusive team where there's a role for every talent - and a close-knit, familial culture. You will also get the opportunity to help us transform transportation, set new standards, and dare to be different.

• We value everyone as part of the same team.
• We treat everyone as equals - and everyone is approachable, from the CEO down.
• We put you in control of your career to lead and grow in any way you want.
• We have a culture of care, from safe working environments to diversity and inclusion.
• We're renowned for innovation, adopting new ideas, and daring to be different.
• We are building a more sustainable future and our projects impact infrastructure for generations.

About Us

Step into the world of Colas Rail, where a century of expertise merges with a daring spirit to shape the future of rail infrastructure.

At Colas Rail, we deliver transport solutions for sustainable mobility. We are a leading rail infrastructure business with on track plant and freight capabilities. As a subsidiary of the Colas Group, we are part of over a hundred years' experience in delivering major innovations across our sector. Every day, thousands of trains run on tracks built, designed, or maintained by Colas Rail.

Leading by our values

Our Care, Share and Dare values are at the heart of everything we do. These values feed into our main strategies and accompany us daily in realising our ambitions.

We care for our employees' well-being and safety, fostering a culture of inclusivity and support.

We share a passion for excellence, celebrating achievements and nurturing talent.

We dare to push boundaries, embracing challenges and driving innovation in every endeavour.

Purpose of the role

To provide commercial support to Colas Rail Services contracts; ensuring accurate recognition of revenue and cost is managed and reported through the monthly CVR process. This will be achieved through the management of internal and external customers and a thorough understanding of contract commercial deliverables, revenue recognition, risk, WIP and accruals.

Key Responsibilities

• Manage the day-to-day commercial administration of the contracts, including preparing internal and external reports and representing the company at client meetings.
• Build and maintain a good working relationship with internal and external clients.
• Manage and report on opportunities and contract performance.
• Ensure that all due revenue is correctly billed and collected in a timely manner.
• Identify and manage risk on the contracts.
• Manage the record keeping process to support contracts delivered by the division required for financial cost control and reporting, measuring and valuing work.
• Raise applications for payment and invoices in accordance with contractual requirements.
• Manage cash flow of contracts including cash receivable from clients.
• Produce weekly cash flow forecasts and reconcile with weekly cash receipts, identifying any variance with full explanation and action to close out.
• Manage the aged debt process and escalate any monies due to ensure a timely resolution to any issues.
• Monitor contract results against budget, identifying and reporting on major factors causing material differences.
• Calculate WIP for the contract monthly and reconcile revenue to ensure that the management accounts are accurate.
• Ensure that accruals are complete and accurate and reflect the correct recognition of costs.
• Ensure that risk and opportunities are correctly identified and reported through the monthly CVR process.
• Assist with new business mandates, tenders, contract VIs, PQQs and RFQs as required.

Person Specification

• A thorough knowledge of contract procedures, commercial and administration.
• Strong numeric and analytical skills.
• Organisational ability with proven communication and motivation skills. Ability to meet tight reporting deadlines.
• Ability to express views and explain concepts to clients, suppliers and colleagues.
• Good and proven negotiation skills.
• A comprehensive understanding of contract reporting methodology, which determine the financial results for the division.
• Good commercial acumen with the ability to constantly improve systems, processes and reporting standards.
• The ability to explain commercial concepts to others, including non-commercial managers.

What we offer

At Colas Rail We Know How Important Job Satisfaction Is For Everyone To Support With Life At Home, Your Health And Financial Well-being, That's Why In Return We Offer

• Competitive Salary
• 34 days Annual Leave (including bank holidays)
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee Assistant Programme
• Pension Scheme
• Eye Care Vouchers
• Long Service Award
• Season Ticket Loan
• Occupational Health Service

We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels valued and respected. Regardless of background, disability, age, race, religion, or gender, everyone is welcome at Colas Rail.

We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process.

We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements.

Join us in making a positive impact! Apply and be part of a team that values diversity and embraces unique perspectives.