Commercial Contracts Administrator

Combined Facilities Management; Newtownabbey; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in facilities management seeks an individual to assist in the management of various maintenance contracts. This role involves contract administration, monitoring performance metrics, and ensuring compliance with established standards. Suitable candidates should possess experience in construction and administration, alongside strong communication and organizational skills.

Qualifications

• Experience in construction works is required.
• Experience in a fast-paced administrative environment preferred.
• Familiarity with commercial and financial processes.

Responsibilities

• Assist in the contractual management and administration of maintenance contracts.
• Monitor KPI performance and contract compliance.
• Audit and approve subcontractor invoices.

Skills

Verbal communication

Written communication

Team-working

Interpersonal skills

Time management

Task management

Organizational skills

Problem solving

Tools

Microsoft Office

Job description

Role Overview:

Working under the direction and guidance of the Senior QS the role will assist with the contractual management, administration and commercial monitoring of Measured Term Maintenance Contracts, ranging from minor reactive works through to large scale maintenance projects. Assist in monitoring contracts’ KPI performance and help drive continuous improvements.

This role is based from Mallusk Depot, hours of work are Monday - Friday 08:00am - 17:00pm

Key Activities / Responsibilities:

• 
  Monitoring invoicing timelines and cashflow performance and reporting.
• Audit and approval of subcontractor invoices and resolution of discrepancies
• Monitoring contract compliance and ensuring standards are met and maintained.
• Obtain quotes from supply chain, compile estimates for contract works
• Monitor and manage statutory approvals /certifications and contract compliance requirements for individual contracts
• Track contract compliance and correspondences, ensuring timelines are met
• Log and track team tasks and ensure actions are completed on time
• Monitor and report on progress against team KPIs and targets
• Undertake training and attend meetings as required for the proper performance of duties
  
• Preparation and submission of job costs / coding in line with the contract Schedule of Rates.
• Any other duties as may be reasonably required from time-to-time.

Experience:

• Experience of construction works.
• Experience of administration in a fast-paced environment.
• Experience of commercial and financial processes and activities.
• Excellent knowledge of Microsoft Office and IT Skills.
• Effective time and task management, meeting strict deadlines.

Skills/Competencies:

• 
  Strong verbal and written communication skills.
• Strong team-working and interpersonal skills.
• Proactive, structured, and robust planning and organisational skills to manage own workload to strict deadlines.
• Ability to work on own initiative and as part of a cross functional team to complete tasks under strict deadlines.
• A self-motivated individual with a logical approach to problem solving.