Commercial Assistant

Jones Bros Civil Engineering UK Ltd; Havant; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading civil engineering firm in Havant is seeking a Commercial Assistant to support cost administration and reporting on the Havant Thicket Reservoir project. The ideal candidate will have strong organisational skills, confident communication abilities, and solid proficiency in Microsoft Office, ensuring accurate record-keeping and effective collaboration with site teams. This role offers professional development opportunities and a supportive work environment.

Benefits

Company contributing pension scheme

25 days' holiday plus bank holidays

Ongoing professional development and training

Qualifications

• Strong organisational and administrative skills with excellent attention to detail.
• Confident communication skills, able to work effectively with site and commercial teams.
• Proficiency in Microsoft Office and confidence in cost or record-keeping systems.
• A proactive approach to resolving queries and problem solving.

Responsibilities

• Provide information for internal reports as requested by the Project Quantity Surveyor.
• Communicate with Quantity Surveyors and site teams on cost matters.
• Establish and implement work breakdown structures.
• Attend cost/commercial meetings and report on data.
• Weekly checking and inputting of labour/plant time sheet data.
• Assist with site administration of materials records.
• Run cost reports for Labour and Purchase Ledgers.
• Resolve invoice queries and pursue credit notes.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office

Problem-solving

Job description

Overview

We are looking for a Commercial Assistant to join our team on the Havant Thicket Reservoir project. Reporting to the Managing Quantity Surveyor, you will support the team with cost administration, reporting, and maintaining accuracy across our systems.

Responsibilities

• Provide information for internal reports as requested by the Project Quantity Surveyor.
• Communicate with Quantity Surveyors and site teams on any cost matters which may arise from weekly plant, labour and material cost reports.
• Establish work breakdown structures on projects where required and implement procedure which ensures costs are being correctly allocated to the structure.
• Liaise with the Operations Team to ensure accurate and complete records are made.
• Attend cost/commercial meetings and report on data as required.
• Weekly checking (for accuracy and completeness) and inputting of hard copy labour/plant time sheet data into cost/records sheets.
• Assist with the site administration of materials records with weekly checking and inputting of Goods Received Notes (in both hard copy and within online applications) from site and entered against appropriate elements of work.
• Run cost reports for Labour Ledgers and cross check costs with site records.
• Run cost reports for Purchase Ledgers and compare to site records to match invoices with Goods Received Notes.
• Liaise with Purchase Ledger/Accounts to rectify any order/payment queries or inaccuracies.
• Ensure prompt resolution of invoice queries and pursue credit notes for any cost errors.
• Finalise costs on a weekly basis for plant and labour in preparation for monthly reporting, ensuring queries are resolved prior to reporting with the assistance of the Project Quantity Surveyor.
• Regularly liaise with site to keep up to date with Work Breakdown Structures allocation.
• Review the plant/labour allocation sheets and check the information is current and accurate on the forecast of plant, staff and materials.
• File cost information and tickets in both electronic and hard copy format.
• Provide information on contract costings that may be required.
• Act as a point of contact for general cost administration queries.

What we are looking for

• Strong organisational and administrative skills with excellent attention to detail.
• Confident communication skills, with the ability to work effectively with both site teams and commercial colleagues.
• Proficiency in Microsoft Office and confidence in using cost or record-keeping systems.
• A proactive approach to resolving queries and problem solving.

Why join Jones Bros?

At Jones Bros, we’re proud to deliver major civil engineering projects that make a difference. Our people are at the heart of what we do, and we invest in their growth and wellbeing with benefits including a Company contributing pension scheme (eligibility applies), 25 days\' holiday plus bank holidays and ongoing professional development and training. We believe in developing our staff through building experience on the job as well as further academic and professional qualifications; so as a Commercial Assistant, you’ll benefit from a supportive environment, exposure to a variety of work, and clear opportunities to develop your career.

Please note: We are not accepting calls from recruitment agencies at this time.