Commercial Assistant

TN United Kingdom; Eastleigh; On-site; GBP 26,000 - 28,000; Full time

Job summary

An established industry player is seeking an enthusiastic Commercial Assistant to support their commercial and operational teams. This role involves maintaining commercial trackers, managing purchase card administration, and ensuring successful project outcomes. With a commitment to quality and care, the company offers a supportive environment that values teamwork and innovation. As part of a leading Facilities Management firm, you will have the opportunity to contribute to sustainable solutions while enjoying a generous benefits package, including additional training, holidays, and a pension scheme. This is a fantastic opportunity for someone looking to grow their career in a dynamic and inclusive workplace.

Benefits

26 days holiday plus bank holidays

Generous pension scheme

Life assurance

Additional training and development

Qualifications

• Strong administrative skills are essential for the role.
• Experience in buying, purchasing, and invoicing is required.

Responsibilities

• Maintain and update commercial trackers for project management.
• Support commercial and operational teams to ensure project success.

Skills

Administrative Skills

Buying and Purchasing

Invoicing

Facilities Management Experience

Experience with COINS

Education

Minimum 1-year experience as a Commercial Assistant

Tools

CAFM System

Maximo

Job description

Job Opportunity: Commercial Assistant

Location: Benson, Oxford OX10 6AA

Salary: £26,000 - £28,000

Employment Type: Permanent, Full-time (40 hours Monday to Friday)

Purpose of Role

Creating and maintaining excellent places to live and work, delivered by dedicated professionals committed to quality and care.

Job Description

We are seeking an enthusiastic Commercial Assistant to join a leading Facilities Management company in Benson. The role involves supporting the commercial and operational teams to adhere to all processes and procedures, ensuring successful project outcomes.

Responsibilities

• Maintain and update commercial trackers
• Support commercial and operational teams as needed
• Order materials for sites
• Manage purchase card administration
• Enter costs into CAFM system
• Prepare quotes and update registers for clients
• Report work completion and assist in payment applications
• Validate and process subcontractor invoices
• Monitor email inboxes and assign emails appropriately
• Conduct audits
• Order and maintain consumable stock levels
• Process holiday, expenses, and overtime claims
• Review Maximo reports and follow up on outstanding jobs
• Collate engineers' reports and timesheets to support service delivery

Essential Qualifications and Skills

• Experience with COINS (desirable)
• Experience in buying, purchasing, and invoicing
• Strong administrative skills
• Minimum 1-year experience as a Commercial Assistant
• Facilities Management experience

Benefits

In return, we offer additional training and development, 26 days holiday plus bank holidays, a generous pension scheme, life assurance, and more.

About Us

VINCI Facilities is a leader in the built environment, providing cost-effective and sustainable solutions across the public and private sectors. We are committed to sustainability, innovation, and employee well-being, recognized as a top FM service provider in 2020. We prioritize teamwork, collaboration, and creating an inclusive workplace that values diversity and fairness.

Inclusive Employment

We promote fairness, inclusion, and respect, encouraging applications from all qualified candidates. We accommodate reasonable adjustments during the application process and support flexible working arrangements to help employees balance work and home life.