Commercial Administrator

Mediaweb Group; Penrith; On-site; GBP 25,000 - 35,000; Full time

Job summary

A construction support firm in Penrith is looking for a Commercial Administrator to provide vital administrative and clerical support to the Commercial Department. The ideal candidate will have experience in a similar role, preferably within the construction industry, and possess strong IT skills including proficiency in Microsoft Office. This role involves managing documentation, supporting the QS team, and ensuring compliance with internal processes.

Qualifications

• Previous experience in an administrative role, preferably in construction.
• Strong IT skills including Microsoft Office.
• Excellent attention to detail and organizational skills.

Responsibilities

• Provide administrative and clerical support to the Commercial Department.
• Maintain and update commercial filing systems.
• Support QS team in preparing tender documents and enquiries.

Skills

Administrative support

IT skills including Microsoft Office

Attention to detail

Effective communication

Tools

COINS

Excel

SharePoint

Job description

Overview

The Commercial Administrator provides administrative and clerical support to the Commercial Department, ensuring the smooth running of all commercial processes and systems. The role supports Quantity Surveyors, Buyers, and the wider team with document control, reporting, and compliance in line with company procedures and industry standards.

Responsibilities

• Administrative Support
  • Maintain and update commercial filing systems (digital and hard copy).
  • Assist with the preparation and issue of subcontractor and supplier orders.
  • Collate, check, and process invoices, applications for payment, and variations.
  • Manage and track contract documentation, ensuring all records are accurate and up to date.
• Commercial Processes
  • Support QS team in preparing tender documents and enquiries.
  • Log and monitor subcontractor insurance, health & safety, and compliance documents.
  • Update cost reports and assist with budget monitoring and reporting.
  • Process and record purchase orders and requisitions.
• Communication & Coordination
  • Act as point of contact for subcontractors, suppliers, and internal departments regarding document queries.
  • Coordinate distribution of key documents (contracts, payment notices, variations).
  • Support in arranging meetings, taking minutes, and tracking actions where required.

Systems & Compliance

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Use business systems (e.g. COINS, Excel, SharePoint) to maintain accurate commercial records.
• Assist in audits and reporting requirements for the Commercial Department.

Essential Skills & Experience

• Previous experience in an administrative role (preferably within construction, housing, or a PLC environment).
• Strong IT skills including Microsoft Office (Excel, Word, Outlook).
• Excellent attention to detail and organisational skills.
• Ability to work under pressure and meet deadlines.
• Effective communication and interpersonal skills.

Desirable

• Knowledge of COINS or other construction/finance software.
• Experience supporting a commercial, finance, or procurement function.
• Understanding of construction industry processes (subcontracts, variations, cost reporting).

Personal Qualities

• Professional, approachable, and confident communicator.
• Self-motivated with a proactive approach to problem-solving.
• Team player who contributes positively to departmental objectives.
• Flexible and adaptable to changing priorities.